Talent Acquisition Coordinator

Job DescriptionThe Talent Acquisition Coordinator provides administrative support to the Talent Acquisition team, focusing on interview scheduling, onboarding, and ensuring a smooth experience for candidates and hiring managers. This role also involves managing transactional processes related to recruitment and generating reports to support compliance and business needs.Responsibilities:Support the Talent Acquisition team by scheduling interviews, coordinating pre-employment drug screens and background checks, preparing offer letters, and assisting with new hire onboarding and orientation.Troubleshoot candidate and new hire inquiries regarding interviews and onboarding, ensuring timely resolution and clear communication.Maintain service-level agreements to ensure accuracy, timeliness, and professionalism in service delivery.Process Talent Acquisition transactions in the Applicant Tracking System (ATS) and generate reports as needed.Ensure compliance with hiring and testing requirements.Maintain employee records and files to ensure legal compliance and respond to related inquiries.Contribute to department success by taking ownership of various requests and seeking opportunities to add value.Typical Tasks & Work Rhythm:Coordinate background checks and drug screensHeavy interview schedulingAdministrative support for recruitingAssist with projectsSupport onboarding for new hiresSupport high-volume hiring for exempt and non-exempt positionsAssist 2-4 recruiters at a timeInteraction with Team:Frequent communication with 3-4 recruitersEmail, Microsoft Teams, phone, and virtual/in-person meetingsWork Environment:Office setting (when in office)Home office (when remote)Candidate RequirementsEducation & Experience:Required: High School DiplomaPreferred: Associate's or Bachelor's degreeExperience: Minimum of 3 years of relevant experience, including at least 2 years in HR or a college degreeExperience providing superior customer service to applicants, HR colleagues, and employeesTechnical SkillsRequired:Microsoft Office (Teams, Excel, PowerPoint)Ability to adapt to technologyCustomer service skillsPreferred:Experience with Workday or other Applicant Tracking Systems (ATS)Ability to support multiple recruitersSoft SkillsRequired:TeamworkTime managementMultitasking in a fast-paced environmentOrganizationStrong written and verbal communicationProblem-solving skillsPreferred:Experience working in a larger company (2000+ employees)

Created: 2025-02-09