Executive Assistant to Global Head of Strategy (1:1) - ...

Our client, a Leading Global Asset Management Firm in Midtown Manhattan, is seeking a new Full-Time/Permanent Executive Assistant to support its Global Head of Strategy. Candidates must have a minimum of 5-10+ years of applicable experience providing 1:1 high-level executive administrative support to an Executive within financial services (required; ideally larger financial institution) and a Bachelor's degree is also required. Resumes cannot be jumpy, so a lot of movement and job hopping will not work! Candidates should be extremely polished, professional, proactive, detail-oriented, collaborative, accustomed to working in a fast-paced, rigorous environment, with the ability to prioritize competing demands and deadlines. They should also have excellent interpersonal and communication skills (both verbal and written) to handle sensitive and confidential information/situations and a high proficiency in Microsoft Office Suite. This is a premier global financial services firm that promotes teamwork and a commitment to excellences - only the best of the best should apply!Salary depends on experience (120-130k base), plus BUILT IN paid overtime (approx. 30k) and discretionary bonus eligibility. Amazing benefits, catered lunch daily in office, in office coffee bar and gym, and much more.Hours are 8:00-5:30pm, with flexibility to work overtime as necessary/required. Hybrid work schedule (4 days in office / 1 day remote).Responsibilities:Work closely and effectively with Executive to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and handling other tasks that facilitate the Executive's ability to effectively lead the group.Schedule and organize extensive internal and external meetings, conference/video calls, conferences and off-sites, including all related logistics; manage and maintain a busy and ever-changing calendar.Update DealCloud with relevant meetings.Coordinate complex domestic and international travel arrangements and detailed itineraries, obtain necessary travel documents, and coordinate visas as necessary.Allocate and process expenses for Executive, including American Express and Out of Pocket expenses, using the Concur expense management system.Screen and answer a large volume of incoming calls and meet and greet guests in a professional and courteous manner.Prepare and edit relevant materials for team, including Word Documents and Excel Spreadsheets.Establish, develop, maintain, and update filing system.Handle recruitment coordination and logistics for new employees on the teamCompose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of Executive. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency, and make the appropriate changes.Manage work priorities independently and respond to business outside of normal business hours as needed.Perform other related general administrative tasks for Executive as assigned and required.Use US Mail, FedEx, and other services to send and track priority mail.Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.Responsible for the allocation and coding of invoices using PeopleSoft system as needed.Facilitate vendor onboarding process.Required Qualifications:Minimum 5-10+ years of applicable experience providing 1:1 high-level executive administrative support to an Executive within financial services. Must have 1:1 support experience and finance is required.A Bachelor's degree is required.Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.Strong initiative and ownership of responsibilities. Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action.Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy.Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.Team-oriented and collaborative attitude is a must.Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, and PowerPoint.Working knowledge of office administrative procedures and operating standard office equipment.?If you meet the required qualifications and are interested in this role, please apply today.The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.AboutSolomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomo and connect with us on Facebook, and LinkedOppoIn.rtunity Awaits.

Created: 2025-02-09