Office Administrative Assistant

Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest. Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events. Maintain filing system, both electronic and physical (filling & scanning). Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance). Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers. Assist in space management: move, seat assignment, furniture reconfiguration. Assist in sending maintenance schedule communication emails. Prepare communications such as monthly newsletters, and office events. Support in onboarding and offboarding:Coordinate with the Onboarding Team for upcoming new hires. Prepare desks for new hires and remove personal belongings for any terminations. Set up New Hire Monday Breakfast. Office inventory management: kitchen, stationery, janitorial, first aid Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials. Re-stock and organize all office supplies. Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

Created: 2025-02-09