Executive Assistant to Chief Executive Officer

DiversyFund is an online platform that democratizes alternative asset investing, providing opportunities for everyday investors to build wealth like the 1%. This is a Tech firm scaling rapidly to prepare for an IPO in 3 to 5 years.We are a tech startup that is poised to explode and, thus, looking for OUTSTANDING world-class talent that understands our mission first. We DO NOT miss deadlines or fail to execute. Execution and performance are EVERYTHING here. This is not a place for work-life balance or to perfect your golf game. This place leverages the power of those who have BUILT themselves and are ready to build something for the greater good and exit with a substantial return in 3-4 years. This is a race. Velocity, execution, and initiative are paramount and to fit in here one must have a bias for action. You MUST be a BOLD decisive problem solver who will make decisions rapidly. We desire Spartans here. Winners. Warriors. Those who love challenge, reward, and enjoy solving problems with other like-minded professionals on their left and right flank who value winning over everything. We believe in slaying Goliath and this is the place for fierce competitors who love to win and enjoy challenges. They will thrive and be rewarded heavily. We want Alpha Males and Alpha Females. If you TRULY believe Fortune Favors the Bold... this is the place for you. Position OverviewThe Executive Assistant & Initiative Coordinator to the CEO is a pivotal role, combining the traditional support functions of an Executive Assistant with the strategic responsibilities of a high-level project manager. This individual will support Craig Cecilio in managing day-to-day operations, coordinating key CEO-driven initiatives, and ensuring alignment with organizational goals. The role demands excellent organizational skills, proactive problem-solving, and the ability to measure and optimize initiatives that impact the CEO's brand, DiversyFund's growth, and overall business objectives.Key ResponsibilitiesExecutive SupportCalendar & Schedule Management:Oversee the CEO's daily and long-term schedule, prioritizing and coordinating meetings, calls, and events.Anticipate scheduling conflicts and proactively resolve them.Travel Coordination:Arrange domestic and international travel, including flights, accommodations, and itineraries.Prepare detailed travel briefs for the CEO, ensuring all logistical details are in place.Communication & Correspondence:Manage the CEO's inbox, prioritizing communications and drafting responses as needed.Serve as a gatekeeper to ensure the CEO's time is well-protected and effectively allocated.Meeting Preparation & Follow-up:Draft meeting agendas, prepare necessary materials, and ensure clarity on the next steps.Maintain action item lists and track progress until completion.Website & Social Media TrackingAnalytics & Funnel Management:Monitor website visits and track performance across and , emphasizing how the CEO's personal brand drives traffic to the company.Implement UTM parameters for accurate tracking and collaborate with relevant teams to optimize conversions from CEO-related platforms to DiversyFund.Reporting & Optimization:Maintain dashboards to capture key metrics (website visits, social media engagement, conversions).Provide weekly and monthly performance reports with insights and recommendations for continuous improvement.Media Scaling & Audience GrowthMedia Monitoring & Goal Tracking:Monitor media views and audience growth for the CEO's public outreach, podcasts, and speaking engagements.Track progress against monthly and quarterly viewership or audience growth goals.Strategy & Coordination:Collaborate with marketing and external partners to refine media strategies.Identify opportunities for content repurposing and cross-promotion across platforms.Networking Initiatives & Event CoordinationSocial Media Engagement:Track responses and messages on Instagram, Facebook, YouTube, TikTok, and Snapchat, ensuring timely follow-up.CEO will primarily monitor LinkedIn and Twitter, but you will coordinate any additional tasks or scheduling on these platforms.Event Identification & Outreach:Research and recommend at least one high-value event per month for the CEO to attend, focusing on opportunities to build relationships with 3-5 potential strategic contacts.Coordinate registration, logistics, and post-event follow-up.Podcast & Speaking EngagementsScheduling & Coordination:Track podcast bookings and speaking engagements to meet or exceed the monthly goal (2 high-level podcast appearances/month, 1 speaking event/month).Serve as the point person for communication between event/podcast organizers and the CEO.Content & Prep:Assist in developing outlines, scripts, or presentations for upcoming podcasts and speaking events.Ensure the CEO's messaging aligns with media scaling and networking objectives.DiversyFund Community EngagementCEO Visibility:Coordinate and manage the CEO's presence within the DiversyFund community, including customers, shareholders, and broader stakeholders.Develop and distribute collateral and supporting materials for community outreach.Multimedia Production:Collaborate with internal/external teams to produce videos and other content featuring the CEO.Track engagement metrics and optimize content based on feedback and performance.Special Projects & Strategic InitiativesCapital Raise Support (Remaining $7.5M of $10M Goal):Support the CEO in identifying and nurturing relationships with potential investors, aiming to secure five $1M investors.Assist in screening and scheduling meetings with prospective investors.Coordinate cross-functional teams (legal, finance, marketing) to drive capital-raising activities.Hiring & Onboarding:Assist in recruiting for key roles by screening candidates, coordinating interviews, and serving as the liaison between candidates and the CEO.Cross-Organizational Collaboration:Partner with internal departments to ensure alignment of all CEO-driven projects and initiatives, communicating updates and next steps.Reporting & Performance MetricsMaintain comprehensive dashboards to track:Website Visits & Conversions: Growth in monthly visits and lead conversions from to Social Media Engagement: Followers, engagement rate, and audience growth across platforms.Podcast & Speaking Engagements: Number of appearances, audience size, and lead generation.Key Relationships & Meetings: Minimum of 10 high-value meetings per month, tracked and reported.Generate weekly and monthly reports summarizing key performance indicators (KPIs) and propose actionable recommendations for improvement.Success Attributes & Key GoalsDriven & Results-Oriented: Demonstrated track record of managing complex tasks and delivering measurable outcomes.Proactive Problem-Solver: Ability to anticipate needs, solve challenges quickly, and suggest continuous improvements.Organized & Efficient: Strong time-management skills to juggle multiple initiatives, ensuring timely execution and follow-through.Data-Driven & Analytical: Comfortable analyzing performance metrics and leveraging insights to guide decision-making.Collaborative & Communicative: Strong written/verbal communication skills, maintaining clear and consistent updates with the CEO and relevant teams.Growth Mindset: Embodies the CEO's "do, learn, grow" methodology, striving for ongoing learning and adapting to new challenges.QualificationsBachelor's Degree in Business, Marketing, Communications, or related field (or equivalent work experience).3+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting C-level executives.Proven experience managing high-priority initiatives, ideally in a fast-paced startup or entrepreneurial environment.Expertise in social media platforms, analytics tools (Google Analytics, social media insights, etc.), and project management software (e.g., Asana, Trello).Strong interpersonal skills with the ability to build relationships and handle confidential information with discretion.Exceptional organizational and multitasking abilities.Availability to travel and attend events as required.Why Join DiversyFund & Craig Cecilio's TeamImpactful Role: Directly support the CEO in high-visibility, high-impact initiatives shaping DiversyFund's growth and market presence.Entrepreneurial Environment: Work in a dynamic, fast-paced setting that encourages innovation, creativity, and professional development.Mission-Driven Culture: Join a team dedicated to democratizing investing and building wealth for everyday people.Growth Opportunities: Advance your career by taking on increasingly complex projects and responsibilities.

Created: 2025-02-09