Executive Assistant & HR Coordinator

Since our inception in 2017, Graphite GTC has been on a mission to redefine the landscape of software development. Our groundbreaking No-Code development platform has transformed the way software is conceived and created, democratizing the process and making it accessible to all. Our mantra, "Better. Faster. Cheaper.â„¢" is not just a slogan; it's the reality we deliver through our innovative platform.At Graphite GTC, we are not just a technology company; we are a beacon of innovation in the no-code application development sphere. Our vision is to provide equal access to cutting-edge technology for a diverse range of clients, from sprightly startups to established enterprises. We achieve this vision by moving away from traditional hand-coding methods and embracing a visually driven approach to application design, enabling anyone to craft sustainable, enterprise-class applications. Our proprietary software stands as a testament to our innovative spirit and technical prowess. This intellectual property has not only set us apart in the market but has also been the cornerstone of our service offerings. We have evolved into a full-service IT and consulting powerhouse, catering to an impressive roster of clients including the U.S. government, leading pharmaceutical companies, educational institutions, and giants in the construction and sustainability sectors.Our team is a melting pot of experienced professionals and vibrant technologists, all united by a shared passion for innovation. We foster a culture where humor meets humility, creativity intersects with collaboration, and where problem-solving happens at the speed of thought in our open, dynamic office environment. Graphite GTC stands today as a leader, not just in no-code application development, but as a full-fledged IT and consulting partner, trusted by some of the most prestigious organizations across various sectors.Job Summary:We are seeking a highly organized, detail-oriented Executive Assistant & HR Coordinator to join our team. This dual role is designed for an individual who excels in providing comprehensive support to senior-level executives while also coordinating human resources activities. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to handle a wide range of administrative and executive support-related tasks.Responsibilities:Manage complex calendars, arrange for meetings, appointments, and executive travel with meticulous attention to detail and anticipation of executive need- Prepare, review, and revise documents including emails, reports, proposals, and presentations to ensure accuracy and professionalism before dissemination.Act as a liaison between the executive team and other staff or external partners, ensuring clear communication and timely distribution of information. Organize corporate events, from small meetings to large conferences, including venue selection, catering, and technology setup, ensuring they reflect the company's standards. Handle confidential information with discretion, understanding the importance of keeping sensitive business and personal information secure.Develop job postings that accurately reflect the skills and competencies needed for open positions, and manage the posting process across various job boards and recruitment channels.Screen resumes and applications, conduct initial phone or video interviews, and coordinate interview schedules with hiring managers, providing a seamless candidate experience.Lead the onboarding process for new hires, including preparing employment documents, coordinating orientation sessions, and ensuring IT and workspace setups are completed prior to start dates.Maintain up-to-date employee records in HR systems, ensuring compliance with data protection laws and easy retrieval for reporting and analysis.Process payroll inputs, including overtime, bonuses, and leave balances, with a high degree of accuracy, and liaise with the accounting department to resolve discrepancies.Serve as the first point of contact for employee inquiries regarding HR policies, employee benefits, and other HR-related questions, providing guidance and support to ensure a positive employee experience.Assist in the development, implementation, and communication of HR policies and procedures, ensuring they are aligned with the company's goals and compliant with legal standards.Coordinate training and development programs, including logistics, materials, and feedback collection, to support continuous employee growth and compliance with industry regulations.

Created: 2025-02-09