Executive Assistant

Position OverviewThe Executive Assistant and Office Manager provides high-level administrative support to the Managing Director (MD), managing a wide range of tasks to ensure the smooth operation of the office.Key Accountabilities Administrative 80%Manage scheduling for Managing Director (MD)Draft, review and send communications on behalf of the MDOrganize and prepare for meetings, including gathering documents, ordering lunches, and booking conference room and any other logistics needed for meetingsAnswer and respond to phone calls, communicate messages and information to the MDPrioritize emails and respond when necessaryCoordinate travel arrangements and prepare itinerariesMaintain various records and documents for MDTranscribe source material, prepare documents, reports, tables and charts; distribute as appropriate.Prepare, reconcile, and submit expense reports.Maintain confidential and sensitive information.Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.Determine priority of matters of attention for the MD; redirect matters to staff to handle, or handle matters personally, as appropriate.Office Management 20%Purchase inventory of promotional products and handle distribution logistics to customers and sales team members, or employees.Order weekly fruit deliveryOrdering client snacks/drinks, stocking fridgesAssist in planning events and initiatives for the officeHelp coordinate sales /marketing events such as tradeshowsProvide logistical support for all industry trade show events by registering for and coordinating attendee travel arrangements.liaise and assist travel arrangements for employees traveling to/from different REPI locationsGreet and escort visitors to their appropriate company contact within the building.QualificationsRequiredMinimum associate's degree in business, communications or similar2+ years of professional experience working in a similar roleStrong organizational and multitasking skills, with exceptional attention to detailExcellent verbal and written communication skillsProficient in Microsoft Office SuiteAbility to handle confidential information with discretion and maintain a high level of professionalismPreferredStrong problem-solving and decision-making abilitiesPrior experience within the manufacturing industryAbility to manage multiple priorities in a fast-paced environmentExperience in SAP or other ERP systemExperience with Paylocity or other HRISREPI is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. Notice: We will not engage with unsolicited recruiters

Created: 2025-02-09