Office/Facilities Manager | Palm Beach, FL

OFFICE / FACILITIES MANAGER | PALM BEACH, FLAPrivate Investment firm seeks a proactive and detail-oriented Facilities and Office manager to oversee daily operations and maintenance of a corporate office building in Palm Beach, Florida. This dual role requires a blend of property management skills and office administration expertise. The ideal candidate will ensure the smooth functioning of the office environment while also managing property-related projects and maintenance.Responsibilities:Facilities Management:• Oversee the maintenance and repair of office infrastructure, including HVAC, plumbing, electrical systems, landscaping, and general building upkeep.• Coordinate with external vendors and contractors for repairs, maintenance, and upgrades.Including oversite of afterhours or weekend work, as required.• Conduct regular inspections to ensure compliance with health, safety, and environmental regulations.• Manage facility-related budgets, track expenses, and negotiate service contracts.• Respond to facility-related emergencies or employee needs and resolve issues promptly.• Interact with local jurisdictions and building-ownership regarding property updates, repairs and invoice reconciliation.Office Management• Serve as first point of contact for visitors or guests; answer, screen, and transfer incoming calls or field any inquiries.• Partner with 3rd party security contact for visitor management and building security oversite.• Manage office supplies and pantry inventory, including ordering, stocking, and purchasing items.Manage in-office lunch orders, as provided by the firm, daily.• Oversee office occupancy and seating plans for regular employees and visitors.• Work closely with on-site colleagues including IT for any technology needs, including making sure all office equipment is properly working.• Coordinate conference room bookings and ensure meeting requirements are met for AV, catering, etc.• Maintain office cleanliness during business hours, manage vendor relationship for afterhours cleaning via third party provider.Requirements:• Proven experience in facilities management and office administration.• Strong knowledge of building systems, maintenance procedures and local regulations, with preference to Palm Beach management for unique climate-driven maintenance.• Excellent organization and multitasking skills with attention to detail.• Effective communication and interpersonal skills.• Ability to work independently and manage time wisely.Location:Palm Beach, FLCompensation $100k-110k plus generous packageYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-02-09