Documentation Specialist

SummaryThe primary responsibility of this role is to manage and execute various administrative and documentation tasks related to the sale and invoicing process, for both domestic and international trade transactions, this includes freight audits, document filings, and coordinating payment requests with accounting and maintaining the weight claim reports, etc. Additionally, this position may require managing export documentation for export and domestic shipments.Essential FunctionsResponsible for preparation and collection of domestic & export invoices, including but not limited to, pricing, printing, copying, mailing, and payment settlementRequesting Transaction Certificate for Regen and Organic Sales Invoices.Processing of settlement of weight claims, and other misc. debit or credit notes Communication with brokers, agents, and banks regarding documents, payment, or L/C status or disposition of debit/credit notesFill the freight audit sheet and file the bill of lading into LaserficheCompetenciesThe position is paper-intensive and requires attention to detail and accuracyNeed to be able to multi-taskHave a team attitudeExperience dealing with numbersGood communication skillsNeed intermediate experience level in Excel and PDF Adobe.DependableCapable of working well with or without supervisionAble to work aloneVery organizedEager to learnRequired Education and ExperienceAn associate or higher degree in Business or related experience.Preferred Education and ExperienceKnowledge of standard banking procedures, irrevocable letters of credit, UCP 600, documentary collectionsKnowledge of standard practices for documentary collectionsExperience in the Agriculture or cotton industrySpanish or second language

Created: 2025-02-09