Administrative Assistant

About SusquehannaSusquehanna is a global quantitative trading firm founded by a group of friends who share a passion for game theory and probabilistic thinking. We have incorporated this approach into our culture, where you will find relentless problem solvers within each of our core disciplines: Trading, Technology, and Quantitative Research. From offices around the world, our employees collaborate to make optimal decisions and are driven by the desire to achieve winning results together. What we do We are experts in trading essentially all listed financial products and asset classes, with a focus on derivatives trading. Through market making and market taking, we handle millions of trading transactions around the world every day, providing liquidity and ensuring competitive prices for buyers and sellers. While our presence in the market is broad, our trading desks are highly specialized, allowing for a deep understanding of unique drivers of each asset class.Job Summary: As an Administrative Assistant within our dynamic and fast-paced Technology team, you'll be the go-to person for supporting Susquehanna's Technology Senior Managers. We are seeking a highly organized, proactive, and detail-oriented self-starter. As an integral part of our team, you will provide high-level administrative support, enabling our executives to focus on strategic initiatives, business growth, and team effectiveness. This role will involve managing calendars, coordinating meetings, handling administrative tasks, planning events, and supporting various projects.Key Responsibilities:Calendar Management:Schedule large-scale business meetings and manage calendar conflicts for our Technology Senior Managers.Flag calendar conflictsClear meetings (decline, reschedule, or cancel) when the manager is out of office.Cancel/reschedule meetings based on required attendees' declines or vacations.Technology Team Administration:Submit expense reports for senior managers and their teams, and chase receipts from employees using the manager's credit card.In partnership with Travel Services, arrange travel for senior managers and their teams.Manage meeting arrangements and greet external visitors.Handle sensitive information with the highest level of confidentiality and discretion.Event Planning for the Technology Organization:Partner with the marketing team for team outings, including venue selection, sending reminders, and choosing menus.Schedule and conduct internal events/celebrations (e.g., wedding showers, baby showers, SIG anniversaries, team celebrations).Additional Administrative Support:Schedule New Hire Prep Meetings and 3 Month Check-Ins for managers and employees.Maintain Tech Org ChartsUpdate personnel recordsProcess consultant invoices and vendor vetting.Provide new hire onboarding supportAdditional projects as neededWhat we're looking for:Minimum of one (1) year of professional or intern experience as an assistant / coordinator, or experience in an similar role required; prior experience assisting a Human Resources and/or Recruiting team a plusStrong attention to detail, organization and time-management skillsEffective communication and interpersonal abilitiesAbility to multitask effectively Proficiency in MS Office (especially Excel, Office, and Word)Able to handle sensitive information with confidentialitySusquehanna does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement will become the property of Susquehanna and no fee will be paid.

Created: 2025-02-09