Executive Assistant

Executive AssistantExecutive Assistant - Plano, TX 75024 The Executive Assistant is responsible for supporting the company principals in day-to-day administrative functions, ensuring the overall success of the company's vision and mission. Support company office and Principal (Owner) in day-to-day administrative functions, including:Duties: Greet visitors and answer phonesOrder and distribute office suppliesProcess incoming office mailCoordinate local office calendar (project deadlines, meetings)Coordinate travel arrangements for local office staffCoordinate meeting arrangements (on- and off-site)Assist with preparation and distribution of meeting minutes and other correspondenceAssist principal with calendar managementAssist principal with phone, email, and other correspondenceAssist principal with leading weekly staff meetingMaintain general office files (digital and hard copies)Update log for submittals, RFIs, inspections, etc.Format project specificationsAssist with financial duties, including preparation of spreadsheets, preparation of accounts receivable, and banking depositsHandle confidential and sensitive information with discretionAssist with overall office project management and workflow by creating spreadsheets, collecting, and analyzing informationParticipate in career development training as assigned by board of directors or Human Resources ManagerSupport LTY and Principal (Owner) in day-to-day administrative functionsQualifications:3+ years? experience in general administrative support roleAbility to manage multiple projects under strict deadlinesDemonstrated experience in managing financial spreadsheets and budgetsExceptional attention to detailProven leadership skillsAbility to work well on a teamExcellent written and verbal communication skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience in QuickBooks preferred but not required High school education or equivalent. Associate?s or bachelor's degree in related field preferred but not required Proficient in SpecLink preferred but not required 3-5+ years? experience in architectural, engineering, construction or in a professional services setting in similar role HOUWC46#ZRInterested candidates please send resume in Word format Please reference job code 133716 when responding to this ad.

Created: 2025-02-09