Executive Assistant

JOIN THE NOVA TEAM:Create Mesmerizing Sky Stories with Nova Sky StoriesDRONE SKY STORY DESIGNER:Location: Boulder, ColoradoABOUT NOVA SKY STORIES:Nova Sky Stories empowers artists and producers to bring awe to live audiences around the world. As the global leaders of drone entertainment, Nova Sky Stories has been advancing drone entertainment for over a decade with a veteran team of artists and engineers. Nova prioritizes safety by developing lightweight, small, precise drones and optimizes reliability to seamlessly fly in urban areas, extreme temperatures, and high winds. Through the seamless fusion of technology and artistry, Nova transforms drone performances into breathtaking Sky Stories that capture hearts and minds. With offices across the USA and Europe, Nova Sky Stories is an international company working with the world's greatest venues, brands, and events. Follow Nova across social media @NovaSkyStoriesABOUT THE ROLE:The Executive Assistant will provide support primarily to the CFO as well as to other executives. The candidate should be well-organized, outcome-oriented, proactive, and a strong communicator. Nova is a high growth company, meaning the ideal candidate will be comfortable with evolving priorities as the company goes through different phases of growth.ResponsibilitiesSupport executive team members to ensure that company goals and objectives are accomplished and that operations run efficientlyLead administrative tasks, for example related to client management, new geographic expansion, and other growth initiativesManage professional and personal scheduling for CFO, including agendas, email, phone calls, client management, and other company logisticsSupport with travel booking, expense report management, reviewing resumes, and other administrative items as needed to increase team efficiencyAssist with contract administration, including organizing and maintain a database of key corporate documents and contractsServe as a liaison with the accounting department to ensure accurate recordsProvide occasional support on personal tasksQualificationsFour or more years of experience in an administrative role reporting directly to upper managementExcellent written and verbal communication skillsStrong time-management skills and an ability to organize and coordinate multiple concurrent projectsProficiency with office productivity tools and an aptitude for learning new software and systemsFlexible team player, willing to adapt to changes and unafraid of challengesAbility to maintain confidentiality of information related to the company and its employees

Created: 2025-02-09