Office Administrator / Admin Assistant

Key ResponsibilitiesSupport the Executive Assistant with calendar management, scheduling appointments, and coordinating meetingsHandle facility access management, including meeting vendors on-siteManage office logistics including receiving, unpacking, and organizing deliveriesMaintain organized storage areas and break down boxes for recyclingMonitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locationsAssist with (often last-minute) event planning and coordination, including team dinners and office gatheringsRun time-sensitive errands for executives and team members as neededCoordinate with vendors and service providers for office maintenance and suppliesHelp setup meeting rooms and event spacesQualifications2+ years of administrative experience, preferably in a technology or fast-paced environmentProblem-solving mindset with the ability to be proactive, take initiative, and work independentlyExceptional time management and organizational skillsStrong attention to detail and ability to follow through on tasksStrong written and verbal communication/interpersonal skillsCommitted to maintaining discretion and confidentialityAble to seamlessly adapt to changing prioritiesAble to hold composure under pressureGo-getter attitude, no task too smallPhysical ability to lift up to 30 pounds and move items around the office frequentlyProficiency in Microsoft Office Suite, Google Workspace, and project management toolsNice to have: Car and valid driver's license/clean driving recordWhat We OfferCompetitive salary and comprehensive benefits packageRemote work flexibilityHealth, dental, and vision insurance401(k) matchingPaid time off and company holidaysWe are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records.We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Created: 2025-02-09