Real Estate and Business Paralegal

As a Real Estate and Business Paralegal at our boutique law firm specializing in real estate and business transactions, you will play a crucial role in supporting attorneys and clients through document preparation, document review, and document filing in business and real estate matters. A successful candidate will be detail-oriented, highly organized, and possess a strong understanding of business and real estate transactions. Key Responsibilities •Formation of Texas, Delaware, and Nevada entities •Robust understanding of entity formation documents and ability to draft company organizational documents•Draft real estate conveyance documents •Order due diligence items, ie. good standing certificates, lien searches•Manage transactional closing checklist items•Draft and convey transmittal letters for attorneys•Create transaction closing binders and other binders as needed or requested•Assist in the preparation of loan and real estate acquisition documents•Perform title and survey reviews•Order UCC searches•Perform due diligence and post-closing preparation of closing documents•Respond to all case-related queries•Transmit and obtain documents using eSignature management platforms, ie. DocuSign•Manage new client intake process: draft and send engagement letters, input client information into file database and case management software, collect retainers if applicable•Proficiency with our firm's technology platforms: Clio, NetDocs, Lawmatics, Office suite, Litera Change-Pro, and Adobe Acrobat. •Update job knowledge by participating in educational opportunities; reading professional publications•Accomplish organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishmentsAdministrative Role Responsibilities (as needed)•Maintain and update databased and tracking systems•Manage billing and collections process for multiple attorneys: time entry, drafting invoices, collect and apply payments, and answer client billing-related questions, make calls to remind clients, and initiate formal correspondence and demand letter requests•Manage transactional team desk phone taking messages when necessary and answering basic client questions•Provide real-time scheduling support by booking appointments and preventing conflicts•Monitor attorney(s) calendars and schedule teleconferences/meetings between multiple parties•Cover front desk/main phone line to relieve office receptionist as needed•Scan and organize client documents as requested•Assist with the administration and management of workflow•Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research as needed•Greet and assist visitors•Maintain polite and professional communication via phone, e-mail, and mail•Anticipate the needs of others in order to ensure their seamless and positive experience•Handle office tasks, such as filing, generating reports and presentations, setting up for meetings•Notarize documents as needed•Complete special projects as assigned by attorneys or paralegal team.Qualifications/Experience•Proven experience as a real estate and business paralegal•In-depth knowledge of transactional real estate and business matters•Strong organizational and multitasking skills with exceptional attention to detail•Excellent written and verbal communication skills•Proficiency in using case management software and legal research toolsWorking ConditionsThis position is based in our office and may require occasional overtime to meet deadlines. The Real Estate and Business Paralegal will work closely with attorneys, support staff, and clients in a collaborative and fast-paced environment. If you are passionate about Real Estate and Business law, possess the required skills and experience, and are ready to contribute to a dynamic legal team, we encourage you to apply for this exciting opportunity.Schedule•In-person•Monday to Friday•8 hours/day CompensationCommensurate with market depending on experience. Discretionary annual bonus.BenefitsMedical, Dental, Vision, Basic Life Insurance, 401k, Paid Vacation

Created: 2025-02-09