Purchasing Assistant

Asset Manager Assistant Job DescriptionJOB SUMMARYSupport the Asset Manager in an efficient and professional manner. Provides administrative and clerical support to theAsset manager. Assisting with making choices about supplier sourcing, procurement, and vendor negotiations.ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.Assist and support Asset Manager.Confirm and expedite factory purchase orders.Maintain/update purchase orders.Maintaining cordial working relationships with vendors and supervising vendor activities.Compliance StatementIf this is a US based role the following applies. This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). To perform the position, you much be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e. 'Green Card Holder'), Political Asylee, or Refugee.BenefitsHeilind offers a comprehensive benefits package to all full time, regular employees located in the United States which include:Comprehensive medical, dental and visionVacation, sick time and holidaysAccident, life, disability and critical illness insurance401k retirement program with matchWellness programsTuition reimbursementReferral bonusesEmployee discount programPet insuranceAnd the day off for your birthday!RequirementsEDUCATION/EXPERIENCE:High School degree, or equivalent, some college preferred but not required.Experience in Logistics, Purchase and Supply, Business Administration, or related fields.2+ years of experiences in a purchasing position.In-depth knowledge of purchasing functions, inventory, and supply management systems.Proficiency with MS Office Suite, including Outlook, Word and Excel.SKILLS AND REQUIREMENTS:To perform the position, you must be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e., 'Green Card Holder'), Political Asylee, or Refugee.Must be able to report to assigned office location during scheduled in-office workdays.Strong communication and organizational skills.Ability to work with minimal supervision.Strong organization skills, a good understanding of sourcing and the ability to maintain vendorrelationships.Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment;supports and explains reasoning for decisions; includes appropriate people in decision-makingprocess; makes timely decisions.Professionalism -- Approaches others in a tactful manner; reacts well under pressure; acceptsresponsibility.Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities arecovered when absent; arrives at meetings and appointments on time.Dependability -- Follows instructions, responds to management direction; takes responsibilityfor own actions, keeps commitments; completes tasks on time or notifies appropriate personwith an alternate plan.Quality -- Demonstrates accuracy and thoroughness; looks for ways to improve and promotequality; applies feedback to improve performance; monitors own work to ensure quality.Adaptability -- Adapts to changes in the work environment; manages competing demands;changes approach or method to best fit the situation; able to deal with frequent change, delays,or unexpected events.Planning/Organizing -- Prioritizes and plans work activities; uses time efficiently; developsrealistic action plans.PHYSICAL REQUIREMENTS:While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use fax machines, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job.WORKING CONDITIONS:Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)Equal Opportunity EmployerWe are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

Created: 2025-02-08