Finance & Operations Director

Company DescriptionVisit Bucks County ("VBC") is an economic development agency and the official tourism promotion agency for the County of Bucks, promoting travel to and within Bucks County and is funded by the occupancy tax paid by overnight visitors to Bucks County. VBC works with its partners to generate economic impact and hospitality employment growth by driving travel and related business to experience Bucks County and all it has to offer.Position/TitleFinance & Operations DirectorReporting StructureReports to: President/CEODirect reports: External BookkeeperWork EnvironmentHybrid, office location: Newtown, Bucks County, PennsylvaniaPossible travel within Bucks County to tourism and hospitality businesses and stakeholdersJob SummaryThe Finance & Operations Director oversees the organization's accounting processes, human resources administration, I.T. resources, and office operations. The director manages the planning processes for budgeting and organizational development activities and is accountable for providing accurate business information, timely analysis, and technical expertise to the VBC leadership team and board of directors. This role interfaces with all VBC employees to address questions and requests related to the organization's finance, HR, technology, and administrative processes.Essential ResponsibilitiesFinancial & Accounting Related Functions• Oversee internal accounting processes and supervise the external bookkeeper's performance to ensure timely and accurate transaction entry, bank reconciliations, and financial reporting.• Perform periodic audits of budget vs actuals; prepare variance reporting and research discrepancies in accounting transactions including AP, AR, and bank reconciliations.• Analyze financial and operations data to track budget performance, identify trends, and make recommendations for operational decisions to the President/CEO and VBC Leadership team.• Provide oversight of contracted accountants/auditors and advise the President/CEO of the organization's financial position relative to performance and annual filings.• Monitor banking and investment relationships to meet organizational priorities under the direction of the President/CEO.• Oversee the payroll process and ensure related taxes are reported accurately and timely.• Direct the annual budget planning process and work with the leadership team to prepare the budget documentation.• In coordination with the President/CEO, present reports and financial information to the Board of Directors and provide necessary support to the BOD Finance Committee.Human Resources Functions• Oversee and interface with organization's 401k provider and related responsibilities, including payroll deductions and submission of annual required documentation.• Work with the benefits broker to assess and help select benefits programs for employees under the direction of the President/CEO.• Oversee the recruiting and onboarding processes for new hires in coordination with the VBC Leadership team and external HR resources.• Complete all HR-related administrative tasks, including tracking current compensation and benefits information, maintaining personnel files, answering employees' questions about policies and benefits, and producing required reports.Business and Facility Functions• Act as the project manager for current and new administrative initiatives at the direction of the President/CEO.• Act as the first point of contact with landlord/building management and coordinate any services and repairs in the office.• Oversee all aspects of company insurance policies - commercial, umbrella, directors and officers, auto, workers compensation and personal/medical insurance policies.• Manage all technology vendors and software licenses, look for tech and process improvement opportunities. Serve as the technology point of contact for staff and vendors.• Order office supplies, coordinate bids and proposals for office equipment, coordinate office equipment repair.• Research vendors and sources for necessary equipment and supplies, analyze options and negotiate best costs to meet budget priorities.• Maintain current records and status of business licenses and facility/equipment services.Benefits (upon eligibility)A comprehensive benefits package that includes, but is not limited to, health insurance, an employer matching 401(k) plan and paid time off.Qualifications• Bachelor's degree in finance or accounting major required. Master's degree in business administration or related field preferred.• Minimum of 10 years professional experience in internal accounting and/or financial administration role, including two or more years in a comparatively similar position as described here.• Experience in project and personnel management.• Demonstrated business financial literacy and knowledge of GL accounting.• Demonstrated analytical capability.• Strong organizational and writing skills including demonstrated ability to synthesize technical and financial information for clarity and accuracy.• Strong organizational and writing skills including demonstrated ability to synthesize technical and financial information for clarity and accuracy.• Proficient in QuickBooks and MS Office suite of products.Please send resume and introduction to jobs@. No phone calls.

Created: 2025-02-08