Personal Assistant/House Manager

A sophisticated and lovely UHNW Principal with a passion for philanthropy based in San Francisco is seeking a career Personal Assistant/Household Manager. Your ability to be proactive, meticulous, and trustworthy will ensure her day to day runs seamlessly. Her ideal candidate is extremely organized, tech savvy, thorough and discreet. This role will be responsible for full scheduling, calendar management, travel logistics and household tasks such as managing staff, overseeing home projects at multiple residences, event planning, etc..Compensation: Salary: $180 - $225 + Bonus + Benefits! This is an onsite position 5 days a week in the city of San FranciscoCandidates must live in the Bay area (preferably in SF proper) to be considered. Personal Assistant job responsibilities:Manage the Principal's calendar and go over agenda for the week on Monday; also confirming all upcoming appointments the week beforeProactively make changes to schedule when conflicts ariseOrganize, confirm, and schedule principal's appointmentsAnswer phones and relay messages to the correct peopleManage and maintain database of contactsSupervise Principal's personal e-mail and ensure timely communications and handling confidential informationConsistently review Principal's schedule and update them on changes to the schedule/calendarEffectively and kindly correspond with Principal and their familyManage personal travel arrangements such as: booking flights, hotel reservations, car service, and meeting locationsManage and make reservations for the Principal including dinner reservations, concert tickets, plays, and other recreational activitiesRun errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requestsSend thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.)Organize and manage packages and returns when necessaryBe warm and gracious for all incoming house visitorsHouse Manager Job Responsibilities:Be a kind manager for staff including the chef, caretakers, and housekeepersEnsure household properly maintained and repairs happen swiftly and efficientlyProvide direction to staff on what duties should be a priority for the day/weekManage vendors for large scale household projects: negotiating terms, confirm insurance, supervise work, ensure completion in a timely mannerMonitor and approve timecards for staffMaintain current schedules of staff's personal and sick timeManage and coordinate with Principal's vendors to ensure smooth and timely deliveries of precious deliveriesOrganize and preserve all purchase orders for PrincipalCommunicate and coordinate with family office to ensure precious items are insuredRequirements:Minimum 8 years' experience as a Personal Assistant/Estate Manager for high-profile familyCalm and supporting demeanor with an abundance of experience providing high-touch support to high-net-worth individualsComfortable being available after hours and on weekendsAccustomed to fast-paced, and deadline-oriented environments; works well under pressure and high stakes situationsProactive, organized, and enthusiastic go-getter who demonstrates unfaltering professionalism.Ability to prioritize, manage and delegate multiple responsibilities while utilizing high attention to detailTeam player, but can work independently; can delegate responsibilities and prioritize most urgent needsTakes pride and ownership in their work and is drivenConfidentiality and discretion are requiredNatural leader and ability to manage staffExcellent and clear verbal and written communication skillsYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SanFrancisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Created: 2025-02-08