Purchasing Supervisor

SummaryThe Purchasing Supervisor supervises the daily activities of the purchasing function. Maintain relationships with vendors or suppliers and negotiates contracts for more complex purchase orders. Evaluates and analyzes purchasing trends and price trends to identify forecast demand and minimize purchasing costs.Essential duties and responsibilities include the following. Other duties may be assigned.Evaluates bids, ensuring compliance with departmental and company policies and procedures.Distributes purchasing information to involved parties including vendors, sales representatives, and employees.Reviews and evaluates purchase request forms for accuracy and completeness.Gathers, records, and completes purchase data.Purchase commodities as assigned by the Purchasing Manager, utilizing negotiating skills to obtain the most competitive price while maintaining specified quality standards and delivery requirements. Creates and maintains working relationships with our vendors.Reads blueprints. Tracks and records cost savings in the system for both hard and soft savings. Filing all documentation and quotes for audit purposes along with confirmation of the Purchase Order. Follows-up reviewing all open orders and tracks Quality, Delivery of suppliers. Works with the Shipping and Receiving department to arrange transportation of purchases. Creates and maintains RMA's, should there be any issues. Works with Accounting and Shipping to return RMA's. Inspects exchanged or refunded merchandise and works with inventory control to reduce the inventory levels. Adheres to the Quality Systems and participates in continuous improvement. Regular and predictable attendance is an essential function of this job.Supervisory ResponsibilitiesDirectly supervise all employees in the Purchasing Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and training. employees and sub-contractors; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.Key ResponsibilitiesOversee procurement buyers.Provide consulting, training, and guidance to procurement buyers.Research, evaluate, and buy products.Review purchase order requests.Negotiate contracts with vendors and suppliers.Build relationships with business partners.Ensure quality of goods and services purchased.Maintain and review purchase and delivery records.ConfidentialityThis position performs a variety of highly specialized and confidential financial and administrative duties in support of an organizational unit having multiple departments or a single function of similar scope of service.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience Associate's degree (A. A.) or equivalent from a two-year college or technical school; or 10-years related experience and/or training; or equivalent combination of education and experience.Computer Skills Proficient in Microsoft applications including Outlook, Word, "MS Excel", PowerPoint.Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Mathematical Skills Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to understand and apply advanced mathematics. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Certificates, Licenses, Registrations MIOSHA training. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Travel RequirementsNo travel requirements.

Created: 2025-02-08