Office Coordinator

Full timeOnsite- Middlesex, NJOverview:The Office Coordinator and Service Support role is responsible for serving as the primary point of contact to coordinate and support day-to-day Middlesex operations. This position will work in a complementary function to supporting NES administrative and service teams.Responsibilities:Answer the NES phone and direct calls accordingly.Take all service call requests by phone and email and create a work order in the ERP.Service Invoicing for customers and subcontractors and upload all invoices into vendor portals.Track and maintain records for Service Department certifications and training.Support ordering and inventory of service parts.Support Construction team filing permits and modification reports.Mail AR statements and make AR calls.Record and monitor Vehicle Inspections and Maintenance.Receive and distribute incoming mail and facilitate outbound mail.Manage Office supplies.Works with cross-functional team members to investigate and resolve customer and vendor questions and concerns.Maintains accurate and organized records.Contributes to team effort by accomplishing related results as needed.Abide by all regulations, policies, work procedures, and instructions, including NES Safety requirements. All other duties as assignedQualifications:Associate's degree in business or accounting preferred or equivalent combination of education and experience.5 years of experience in a professional office environment preferred.Notary Public a plusMicrosoft Office plus previous experience with an ERP system.Excellent Customer Service, and Communication skills (oral and written).Self-motivated.Ability to multi-task in a fast-paced environment.Must be able to maintain confidentiality.Must be able to pass pre-employment testing.

Created: 2025-02-04