Legal Executive Assistant

The San Francisco office of a global law firm is seeking an Executive Assistant to support Partners (Corporate & Litigation Law) of the firm. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. Duties & Responsibilities:Manages and maintains busy calendars, emails and schedules appointments.Prepares and organizes complex travel arrangements (domestic and international)Maintains client files, updates contact lists.Drafting letters and correspondence.Monitors, screens, and responds to and distributes incoming communication.Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.Manages client billing, expenses and collections, time entry.Marketing and business development support.Heavy client contact for coordination and to assist with the management of client relationships.Coordinates client engagement, conflicts process and opening matters.Assists in business development initiatives and filings.Other special projects, as needed.Skills & Competencies:Able to multi-task and prioritize their workload and work well under pressure.The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.Strong attention to detail, organizational skills and ability to manage time effectively.Requires the ability to work under pressure to meet strict deadlines.Excellent verbal and written communication skills.Learn quickly to adapt to new situations.Qualifications & Prior Experience:Candidates need to have five or more years' experience as an administrative or executive assistant, in a large or medium size law firm or legal department of a corporation.Experience in a fast-paced, executive level work environment is highly desired.Bachelor's degree or equivalent experience preferred.Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.MUST have experience supporting senior attorneys.

Created: 2025-02-02