Legal Executive Assistant

Position Overview:We are seeking an experienced and detail-oriented Legal Executive Assistant to provide high-level administrative support to multiple attorneys in a fast-paced and collaborative environment. This hybrid role offers flexibility while requiring a proactive and organized professional to manage a variety of tasks efficiently. The ideal candidate will have five or more years of executive assistant experience, preferably within a law firm setting.Key Responsibilities:Provide comprehensive administrative support to multiple attorneys, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare, proofread, and format legal documents, correspondence, and presentations with a high level of accuracy.Manage email and correspondence, prioritize tasks, and ensure timely follow-up on critical matters.Coordinate and monitor deadlines for filings, court submissions, and other legal processes.Assist in billing and time entry processes, ensuring accuracy and timeliness.Handle confidential and sensitive information with discretion and professionalism.Liaise with clients, court personnel, and other external parties on behalf of the attorneys.Organize and maintain both electronic and physical files in accordance with firm policies.Perform general administrative tasks, such as ordering office supplies, preparing expense reports, and maintaining attorney contact lists.Assist with special projects and other duties as assigned by attorneys.Qualifications:Five or more years of executive assistant experience, preferably in a law firm or legal setting.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software tools.Exceptional organizational and time management skills with the ability to handle multiple priorities and meet deadlines.Strong written and verbal communication skills, including professional client interaction.High level of attention to detail and accuracy in all tasks.Ability to work independently and collaboratively as part of a team.Experience handling billing processes and familiarity with legal timekeeping software is a plus.Professional demeanor with a commitment to delivering exceptional service.

Created: 2025-02-01