Commercial Assistant Property Manager

As an Assistant Property Manager, you will be responsible for day-to-day oversight of all tenant correspondence, administration of tenant lease agreements, billing and collecting tenant receivables (AR), processing and mailing invoices (AP), preparing monthly and quarterly reports, assisting in annual budget preparation, event planning, vendor correspondence and assisting the Property Manager with special projects as necessary.Job Responsibilities:General Administrative DutiesOversee day to day office communicationMaintain office supply inventoryDraft memos and correspondenceEnter tenant work tickets in online work order systemOrganize lease, vendor and building filesAdminister tenant security key cards and activation approval processMaintain office contact list including tenant contacts, management office contacts and emergency contactsUpdate office calendar for building, accounting, and other project specific deadlinesAssist the Property ManagerConduct routine building inspectionsPerform janitorial inspectionsMaintain tenant relations and coordinate quarterly tenant meetingsManage tenant move in processAssist construction manager and tenant during build-out phase of tenant suiteAssist with touring available space to prospective tenants upon requestPrepare vendor contractsAssist in annual budget preparation packageProcess Accounts PayableAdhere to the accounting deadlines to ensure no delinquent paymentsCode all invoices with the correct expense code using the approved budgetEnsure that each invoice is valid and has a purchase order (PO)Ensure vendors are registered in RMISManage check return processMaintain AP files for all vendorsProcess Accounts Receivables/CollectionsUse lease abstract to setup tenant billing in the accounting systemDeposit daily receipt of tenant rent payments and enter in accounting softwareCreate and deliver monthly rental statements to tenantsRun delinquency reports as directedLease AdministrationReview and "abstract" new tenant lease agreementsInput information into accounting system for billing and trackingUpdate contacts, lease dates, billing information, insurance dates for monthly report generationOrder tenant suite signage / lobby directory, tenant gift in coordination with moveGenerate monthly insurance expiration reportsMaintain both original lease agreements/amendment documents in secure safe and all tenant lease files in electronic databaseMonthly ReportsPrepare month-end accounting "closing reports"Run audit trail accounting reports for the month-end closeEach month review the expense distribution report to ensure all invoices are coded properlyPrepare month end accruals and expense variancesEnsure monthly and quarterly client reports include variance comments, capital variances, and executive summary updatesJob Qualifications:Bachelor's Degree preferred or equivalent combination of education, training, and experience. Commercial real estate experience preferredProficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is requiredKnowledge/Experience with other software applications such as MRI, Yardi, and Kardin is a plusStrong written and verbal communication skillsStrong customer service and people skillsAbility to multi-task, prioritize. and complete assigned dutiesExcellent time-management and general organization skillsAbout Lincoln Property CompanyLincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Created: 2025-02-01