Bilingual Executive Assistant

A financial firm is looking for an Executive Assistant (Bilingual) to join their team in New York, NY.Pay: $45-48/hrBilingual Spanish fluency is a must. The position will be onsite in office 5 days/weekLooking for an L3 Personal assistant with at least 5 years of experience and to be bilingualHours are 10am to 6pmIdeally looking for someone with experience in Banking/Financial Services IndustryExecutive Assistant Responsibilities:Performs complete administrative secretarial functions for the top executives & teamHandles highly confidential matters, working with top level executives in work situationsInterprets and adapts guidelines, practices and policiesCompletes scheduling of meetings as requested by executive and other department membersPrepares correspondence and management presentation materials, answers telephones, and performs other administrative duties as assignedAssists the executive with planning, scheduling and organizing the affairs of the departmentAssembles and submits relevant data from files, etc.Compiles statistics and information, sets up reports and/or presentations as directed, using all necessary softwareMaintains a calendar of appointments, meetings etc.Coordinates travel and hotel reservationsScreens telephone calls, mail and visitorsAnswers questions, furnishes information or redirects requests as appropriate to assist in supervisor's time commitmentsExercises discretion concerning schedule changes, changing priorities and meeting interruptionsTelephone relief for others in the area as necessaryGmail is a plus as we are on Gmail not OutlookExperience in ConcurBilingual Spanish fluency is a must (Spanish fluency is a must - communication with Spain & Latin America)Reception Desk Responsibilities:Calendar Management, (Gmail is a plus)Serves visitors by greeting, welcoming, and directing them appropriatelyNotifies company personnel of visitor arrivalMaintains security and telecommunications systemInforms visitors by answering or referring inquiriesDirects visitors by maintaining employee and department directoriesMaintains security by following procedures, monitoring logbooks, and issuing visitor accessKeeps a safe and clean reception area by complying with procedures, rules, and regulationsSupports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs

Created: 2025-01-31