Legal Administrative Assistant

Our client, a preeminent law firm with offices around the country, is seeking an experienced administrative / legal assistant to join their team in Midtown New York City. Responsibilities and Duties:General administrative support servicesMaintain calendar and contactsRoom scheduling/reservations (individual and group meetings)Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)Track monthly expenses, prepare expense reports and manage corporate card accountsMake travel arrangementsRespond timely to emails requesting other assistanceDocumentationProofread documents upon attorney requestPerform photocopying, scanning, faxing, binding, filing, etc.Create TOCs and TOAsPrepare legal correspondence, documents, electronic filings, etc.Create and maintain filesPrepare new client/matter forms; engagement letters, etc. Create bindersTrack attorney bar/court admissions/CLE informationConduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc...)Enter attorney hours into time management system and manage contract attorney time as applicableReview and edit of monthly prebills; drafting cover letters for sameMinor personal work for a PartnerProvide back-up services for other admins or office personnelOther duties and special projects as assignedEducation, Experience, and Skills Required:Associate's degree preferred2+ years general office experience required, prior law firm experience is preferred.Excellent communication skills, both verbal and written.General knowledge of office equipment and tools.Strong Microsoft Office skills - Word, Excel, PowerPoint, Outlook and various document management tools.Ability to build rapport with attorneys and professional staff.Strong organizational skills with great attention to detail.The ability to work independently but within a team environment.This is a hybrid role (3 days per week in office) with daily work hours generally 8:30a-4:30p.

Created: 2025-01-31