Executive Assistant - Construction and Development

Headquartered in Dallas, Texas, L&B Realty Advisors is a real estate investment advisor with approximately $9 billion in assets under management. Founded in 1965, the firm provides real estate investment management services to institutional investors and high-net-worth individuals. Clients include public and private pension plans, sovereign wealth funds, Taft-Hartley pension plans, endowments, foundations, and private investors. The firm is comprised of two distinct functions: investment management and independent fiduciary services. As an investment manager, the firm executes full-service investment management from acquisition to asset management to disposition. As an independent fiduciary, the firm provides financial advisory and owner representation services.This position is located at L&B's Headquarters, is full-time, and will require the candidate to work in-office Monday - Thursday (with the ability to work remotely with their supervisor's approval). This position reports directly to the Vice President of Development and Construction Services. Core Hours: Monday through Friday, 8:30 a.m. to 5:30 p.m.L&B is seeking an Executive Assistant to work directly with the VP of Development and Construction Services and to support senior leadership in organizing projects, coordinating reports, and streamlining team communication. The ideal candidate is growth-minded, perceptive, highly organized, and proactive, with a strong ability to identify priorities, meet deadlines, rally team members around key initiatives, and ensure tasks are completed efficiently. This role requires excellent judgment, initiative in problem-solving, and a keen attention to detail to maintain smooth team operations in a dynamic environment. An understanding of construction and construction terminology and processes is required. The successful candidate will be able to apply technology to their duties and enjoy the challenge of applying new techniques to the position.Accountabilities:• Organize team schedules, contacts, emails, and project management tasks• Edit, proofread, and distribute reports and correspondence• Manage document organization via OneDrive, SharePoint, Outlook, MS Teams, and Asana• Prepare Requests for proposals, contracts, and other documentation• Assist with scheduling meetings, site visits, and travel arrangements• Prepare and distribute meeting minutes and follow up on task assignments• Support leadership with task tracking and team coordinationMinimum Requirements:• Excellent verbal and written communication.• Skilled proofreader with strong English language proficiency• Knowledge of construction terminology• Awareness of ESG+R, DEI, and Climate Change• Strong technology skills, including:Microsoft Office (Word, Excel, PowerPoint, Teams, Copilot)Adobe, Google EarthAI tools, including CopilotAsana project management softwareStrong capacity to learn new software as requiredQualifications:• Bachelor's degree required• Highly adaptable to changes in circumstance and priorities• Construction industry experience preferred• Excellent interpersonal and professional skills via internal and external communications• Demonstrate mature and initiative-taking approaches to problem-solving, with a proven ability to handle confidential information with discretion• Maintain a professional appearance and appropriate behavior during all work hours as well as business meetings/functions• 3-5 years of experience in an administrative assistant role supporting executives• A personable and enthusiastic personality is a plus• Candidate can work the core hours as stated in this job descriptionL&B Realty Advisors offers an excellent benefits package including vacation and sick pay, tuition reimbursement, PPO medical/dental/vision plan, matching 401(k) plan, above-average holidays, health club reimbursement, and a business casual work environment. L&B Realty Advisors is an Equal Opportunity Employer. L&B values Diversity, Equity, and Inclusion and has a DE&I policy in place.

Created: 2025-01-29