Receptionist

Reports To: Office Manager / Director of Human Resources Job Overview: We are seeking a friendly, professional, and organized Receptionist to join our construction company. The ideal candidate will be the first point of contact for clients, vendors, and visitors, providing a positive and welcoming experience. In addition to handling front desk duties, the Receptionist will manage conference room schedules, ensure office supplies are stocked, and support day-to-day administrative tasks. Key Responsibilities: Answer and direct incoming phone calls promptly and professionally, ensuring all calls are routed to the appropriate department or individual. Greet and assist visitors, ensuring they check in and are directed to the appropriate person or department. Manage conference room reservations and calendars, ensuring rooms are properly scheduled and prepared for meetings. Monitor and maintain office supplies inventory, restocking as necessary to ensure smooth office operations. Coordinate and schedule appointments, meetings, and events as needed. Maintain a clean and organized front desk area, ensuring it is always tidy and presentable. Assist with administrative tasks, such as filing, data entry, and document preparation. Handle incoming and outgoing mail, packages, and deliveries. (FEDEX/UPS/MAIL etc.) Assist with ad hoc tasks or projects as assigned by management. IT - Conference room(s) oversight of technical issues in advance of meeting(s) Qualifications: High school diploma or equivalent is preferred; additional administrative or office experience is a plus. Previous experience in a receptionist or customer service role preferred. Strong communication skills, both verbal and written. Exceptional organizational skills and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize in a fast-paced environment. Professional demeanor and excellent interpersonal skills. Physical Requirements: Ability to sit for long periods and perform general office duties. Ability to lift and carry up to 15 pounds (for restocking supplies). Additional Information: Full-time position with competitive compensation and benefits. Opportunity to work in a dynamic and growing company within the construction industry. If you are a motivated individual with a passion for delivering exceptional customer service, we encourage you to apply!

Created: 2025-01-29