Executive Assistant / Office Manager - Texas CPWS ...

What You Need To KnowOpen your future to incredible career potential. Work for an industry-leader who invests in their people. Southern Glazer's Wine & Spirits is North America's preeminent wine and spirits distributor, as well as a family-owned, privately held company with a 50+ year legacy of success. We were named by Newsweek as a Most Loved Workplace and are included on the Forbes lists for Largest Private Companies and Best Employers for Diversity.As a full-time employee, you can choose from a full menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition reimbursement, a wellness program, parental leave, vacation accrual, paid sick leave, and more.At Southern Glazer's, you'll enjoy an environment where continuous learning and growth are supported and experience a culture where you are respected, and your voice is heard. If you're looking to fill your glass with opportunity, come join our FAMILY.OverviewThe Executive Assistant/ Office Manager supports the business unit by maintaining office systems, equipment supplies, and space; preparing payroll; designing filing, storage, and retrieval systems; defining procedures retention, protection, retrieval, transfer, and disposal of records; maintaining employee confidence; anticipating future operational need and managing staff.Primary ResponsibilitiesSupervise administrative or clerical support personnel and coordinate duties and activitiesAdminister office systems and services, including vendor management, storage, voicemail systems, and copyingOrganize and coordinate projects and eventsManage staff performing office support duties and assist office staff with day-to-day projects as required Organize, implement, direct and evaluate the organization's administration function, projects, events and performanceMaintain office efficiency by planning and implementing office systems, layouts, and equipment procurementDesign and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustmentsScheduling and assigning employees by complete operational requirements; following up on work results Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trendsAdditional Primary ResponsibilitiesMaintain office staff by recruiting, selecting, orienting, and training employeesMaintain office staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job resultsMaintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societiesAchieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actionsMinimum QualificationsBachelor's Degree and five years of experience or equivalent education and related experienceDemonstrated knowledge of MS Office Suite and software applications related to job functionsStrong organization, multi-tasking, and time management skillsPhysical DemandsPhysical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machinePhysical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stoopingMay require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbsEEO StatementSouthern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.

Created: 2025-01-26