Senior Programming Coordinator

DEPARTMENT & SCHOOL:Student Affairs, School of Professional StudiesREPORTS TO AssociateDirector of Student Affairs, High School & Non-Degree ProgramsTIME COMMITMENT: Approximately 40 hours per week, Monday through Friday (This position includes significant evening and weekend hours)DATES OF EMPLOYMENT: May 27, 2025-August 15, 2025MODALITY: In Person (Live-in requirement- June 2, 2025-August 16, 2025, housing provided)COMPENSATION:$30/ hour Position SummaryReporting to the Associate Director of Student Affairs, High School & Non-Degree Programs the Senior Program Coordinator ("Coordinator") performs a variety of tasks to support the Pre-College & Visiting Student Programs at the School of Professional Studies. The Coordinator serves as a leader and support resource for the Programming Coordinators serving Columbia University's Summer Sessions and provides substantial administrative and program support to the university's Pre-College & Visiting Student Programs. Responsibilities-Support the Associate Director in administrative duties related to major events, workshops, clubs, and excursions Manage the events calendar, ensuring accuracy of all event detailsServe as the liaison for University Events Management to ensure all room reservations and catering orders are correctServe as the liaison for Instructional Support for management of all events booked in Earl HallFollow-up with all workshop facilitators and programming coordinators to finalize event details-Lead marketing for all events, excursions, and workshops for both print and digital promotionCreate and send a daily newsletter for each program modalityReview and approve flyers, posters and other materials to promote programming, policies, and special initiativesManage the programming kiosk in Lerner Hall-Review and approve RA workshop proposals and track budget allocations for small scale programs-Manage all assessment-based events and incentives-Coordinate staffing for course-based field trips-Support all parent engagement efforts in coordination with the Associate Director of Student Affairs-Provide support to Academic Affairs in coordination of the Faculty Lecture Series-Co-supervise Senior RAs who are responsible for managing Weekend Excursions, Writing Workshops, the Dialogue Across Difference series, and Media & Marketing-Oversee data management and perform assessments as it relates to programs and events-Attend meetings, retreats and trainings, and provide support to major department-wide programs-Compile and develop an end--of-summer programming report that summarizes data and logistical details such as program attendance and average cost per event-Serve as a leader and resource to participants of the Internship in Building Community and as such, offer assistance, support, and guidance to those individuals-Oversee and uphold the strict adherence to the University Student Conduct Guidelines agreement and report any instances in which a student was found to be violating said policy-Act as a general resource to all employees of the Internship in Building Community and lead training workshops-Attend all required training workshops as determined by the Assistant Dean of Student Affairs, High School & Non-Degree Programs-Act as a model of proper behavior and attitude for the students and interns of the program, a responsibility which extends to all instances in which the incumbent is acting in an official capacity or interacting with community members-Engage seriously in the program and seek to make a contribution that furthers the goal of building community among the interns, staff, and high school studentsPERFORMS OTHER DUTIES AS ASSIGNED OR REQUESTEDMinimum Qualifications-Bachelor's degree or equivalent in experience or higher in a related field-1-2 years of experience in an administrative support role, preferably in a higher education settingPreferred Qualifications-Demonstrated experience planning and executing university-wide eventsOther Requirements-Proven ability to effectively work and lead within a collaborative team setting-Ability to effectively manage multiple technology platforms and online tools-Ability to work independently on multiple work streams-Ability to handle confidential information in a mature, professional manner-Strong written and oral communication skills-Must undergo a mandatory background check - employment contingent upon results-Must live on-campus in program-provided housing for the duration of employment-This position includes significant evening and weekend hours

Created: 2025-01-26