Executive Assistant (HR)

A major client of ours has a need for an Executive Assistant with a background supporting Human Resources/Talent Acquisition. This is a 2 year contract opportunity and is onsite in Warren, NJ.Overview We are seeking a motivated and detail-oriented Executive Assistant to provide comprehensive administrative support to the Human Resources and Talent Acquisition teams. This long-term contract role is an excellent opportunity for someone with a "can-do" attitude who thrives in a fast-paced, collaborative environment. Key Responsibilities Administrative Support Assist the HR Team with daily operations, ensuring smooth execution of tasks and priorities. Manage scheduling, coordinate calls, and support engagement initiatives. Provide administrative assistance to ensure Talent Acquisition processes run seamlessly. Talent Acquisition Assistance Manage and update calendars for HR and TA professionals, ensuring timely coordination of candidate interviews. Organize Zoom calls with hiring managers and track progress for Service Level Agreements (SLAs). Ensure candidates receive an exceptional experience during the recruitment process. Event Coordination & Communication Assist with uploading content to the company website and internal platforms. Plan and coordinate events, including ordering food and supplies. Support in managing communications and ad hoc projects to ensure team efficiency. Qualifications Experience Proven experience in administrative roles, preferably supporting HR or TA teams. Familiarity with scheduling, event planning, and candidate coordination is a plus. Skills Strong organizational and multitasking abilities. Proficiency in scheduling tools, video conferencing platforms, and general office software. Excellent communication skills and attention to detail. Attributes Positive, proactive, and adaptable mindset. Comfortable committing to a 2-year contract. Team-oriented with the ability to work independently when required. Additional Information This is a long-term, hourly contract role. The role involves approximately 50% support for Talent Acquisition tasks and 50% general HR administrative assistance. Occasional on-site support for events and other HR functions may be required.

Created: 2025-01-25