Bookkeeper / Office Manager

POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA. Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client's landscape goals. We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP. Bookkeeper / Office ManagerThe Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business. The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees. ResponsibilitiesMaintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgersProcess financial transactions and pay invoices in a timely manner Daily posting of financial transactions in QuickBooks, Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3rd of each month Monitor contract deliverables to ensure Potted Up is providing services within client approved budget Prepare financial documents for monthly, quarterly and annual taxesAssist in generating sales by preparing proposal templatesWork with Director of Operations to prepare weekly gardening maintenance delivery appointmentsManage benefits administration Answers telephone, respond to general emailsMaintains senior leadership calendars and assist with emailsMaintains office files - electronic and hardcopy Ordering suppliesPost job notices, coordinate interview process and oversee on-boarding of new employeesCoordinate social media: Instagram, Facebook, IndeedExperienced required for this position: Bachelor Degree or Business Administration Diploma preferred2-3 years prior bookkeeping experience Proficiency in QuickBooks - onlineStrong knowledge of the following Software/Technology: Copper (gmail integrated CRM)Microsoft Office Suite (Excel, Word, Power-point) Web usage, updatesSocial media - Facebook, Instagram, etc.Google calendar, Gmail, Dropbox Customer service and relation skillsAbility to multi-task and good time management skills Excellent verbal and written communications Benefits: We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment. Benefits include: Paid Vacation Time & Holidays Paid Sick Time Retirement program with company match (401K)Annual Bonus ProgramEducational and Licensing reimbursement 

Created: 2025-01-23