Executive Assistant/Office Manager

Our client, a prominent real estate investment company, is seeking an Executive Assistant/Office Manager to support their New York office and executives. It is an excellent opportunity to work with a high-achieving team in a diverse role. This position is hybrid with 3 days in their wonderful Midtown, Manhattan office.Job ResponsibilitiesManage day-to-day office needs (mail distribution, screening guests and phone calls, maintenance of office aesthetics)Calendar management and schedulingProvide extensive administrative support to executives and general support to the wider teamCoordinate travel arrangements and itinerary creationManage time tracking and expense reimbursementCreate agendas, reports, and presentationsGreet guests with a professional and friendly demeanorAssist with onboarding and offboarding of employeesMaintain the office budgetPurchase and stock office suppliesLiaise with vendorsSkills and QualificationsBachelor's degree3+ years' experience as an assistant, coordinator, or other administrative support roleProficient in Microsoft Office SuiteExcellent attention to detail and organizational skillsTime management skills and ability to prioritize in a fast-paced environmentExceptional oral and written communication skillsEnjoy learning and working in a collaborative environmentSalary Range: $80,0000 - $105,000 based on experience Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Created: 2025-01-23