Program/Event Coordinator - Corporate Events

Hybrid Model: Monday-Thursday fully on site. Friday work remotely.Possible temp to hire opportunity.The Coordinator will be responsible for executing logistics for onsite and virtual medical education events and ensuring that commitments are met on-schedule and within budget. In addition, Coordinators are also responsible for:Maintaining consistent communication with sales representatives, faculty and internal staff throughout the meeting planning processPerforming a variety of complicated tasksExercising a wide degree of creativity and latitudePrimary Duties and ResponsibilitiesCoordination of onsite and virtual meetingsDaily phone and email support up to and including communication with sales representatives and facultyRun various report to manage workload effectively and efficientlyFor onsite meetings, individual will partner with other supplier partner to ensure onsite needs are metSetting up virtual credit cards for dinner meetingsCommunication with Clients and FacultyReview documents for accuracy/ensure compliance requirements are metEnsuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are metWork closely with other team members to ensure successful execution of meetingsHelp the sales force with troubleshooting issues and answering questionsManage a very active after-hours duty officer support linePost program follow-up to ensure the team has the data necessary for proper close out of a programAdherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)Competency Requirements:Excellent interpersonal skillsSuperior customer service and organizational skillsAbility to handle a high call and program volumeExceptional attention to detailGood oral and written communication skills as well as focused listenerAbility to prioritize, multi-task and to work under tight deadlinesDemonstrate ability to work in a fast-paced environmentAbility to work flexible schedules and/or extended hours to meet clients' business needsProficiency in MS-Office, Word, Excel, and Gmail Suite WorkspaceOther Education/Skills Experience Desired: High School or equivalentCollege Degree Preferred5 years' experience in field or related area

Created: 2025-01-23