Administrative Manager (CONTRACT)

Administrative Manager (contract)This is a parental leave coverage and will require a 7-9 month commitment. You will be paid on the company's payroll and eligible for salary, bonus, and full benefits package for this set term role. We are looking for a start date of early March for training and overlap with the current person in the role.This role will be responsible for overseeing the smooth operations and daily running of the New York office and managing/leading the Executive Assistant and Reception/Front of House teams and functions.The ideal candidate will have a deep understanding of the Executive Assistant role, able to proactively anticipate needs of the team and manage any matters as they arise. This Manager will need to be a leader with exceptional people and communication skills, able to build trusted relationships quickly and operate with a collaborative working style.Salary: prorated equivalent of $140-150k annually + discretionary bonus, fully paid benefits, PTOOnsite 3-4 days/week in Midtown East NYC (hybrid)Hours: 8:30am-5/5:30pm with flexibilityResponsibilities:Day-to-day management of the Executive Assistant team, resolving any operational issues as they ariseEfficient and effective utilization of the team and resource planning to guarantee first class support and maintain strong visibility and understanding of workloads and prioritiesProactive approach to building excellent relationships with Executives, regularly obtaining feedbackPerformance management, including conducting appraisals bi-annually and supporting promotion and performance improvementHeadcount planning for team growthRecruitment, management, and induction process for new staff into the teamsIdentify, monitor, and manage training needs and developmentWorking with the Global Facilities & Premises Manager to oversee and maintain office policies and proceduresLine management of FoH team made up of two receptionist and one catering assistantAssist with onboardingEnsure vendor invoices are processed in SAP Concur on a timely basisResponsible for overseeing budgets and coordinating the organization of local office eventsExperience/Skillset:Higher education desirableMinimum 5 years' experience in Leadership positions, with project, office, and people management elements, and evidence of successPreviously experience as an EA to fully understand the roleExperience ideally gained in Private Equity, Financial Services Industry, or similar fast-paced environmentExperience taking a leading position in business operational projects and eventsExcellent people management experience, including all aspects of performance managementsExperience of owning and managing projects, setting up systems and procedures, and proactively anticipating issues or potential conflictsConfident with managing up to senior stakeholders, exercising diplomacy and tactProficiency in MS Office, with intermediate knowledge of Outlook, PowerPoint, Word and Teams.Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-01-23