Administrative & Sales Assistant

BCA IT, Inc., a leading provider of managed IT services, is looking for a versatile Administrative & Sales Assistant to join our team. This role is ideal for someone who thrives in a fast-paced setting and enjoys working in both administrative and sales support capacities.Key ResponsibilitiesAdministrative Support:Manage daily administrative tasks, including email correspondence, scheduling, and calendar management.Organize and maintain company documents, records, and files.Coordinate meetings, prepare agendas, and document minutes.Assist in handling office supplies and other operational needs.Sales Support:Assist in preparing and sending sales proposals, contracts, and agreements.Follow up with prospects on proposals, agreements, and renewals to ensure timely responses.Maintain HubSpot CRM with updated prospect information, follow-ups, and progress tracking.Generate sales reports and monitor key metrics for the sales team.Accounting and Operations Support:Assist with monthly reconciliation and expense tracking.Support operational tasks, including client onboarding and project coordination.Collaborate with the operations team to streamline processes and improve efficiency.Customer Service & Service Coordination:Assist with answering calls and coordinating service appointments.Provide prompt and professional support for scheduling and dispatching services.Special Projects:Support marketing initiatives, such as drafting emails or coordinating prospect communications.Assist with internal projects as assigned by management.QualificationsPrevious experience as an administrative assistant, sales assistant, or similar role preferred.Strong organizational and time-management skills.Excellent verbal and written communication abilities.Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HubSpot CRM.Ability to prioritize tasks and meet deadlines in a fast-paced environment.Knowledge of accounting software (e.g., QuickBooks) is a plus.Enthusiastic team player with a can-do attitude.Why Join BCA IT, Inc.?Be part of a growing company known for its commitment to innovation and client satisfaction.Gain exposure to diverse aspects of business operations, including sales, IT, and accounting.Opportunity for career development and growth.Competitive compensation based on experience and qualifications.Work Schedule & CompensationFull-time scheduleMonday thru Friday - 8:30am-5:00pm ESTCompensation: Based on experience and availability.If you are a motivated individual who excels in multitasking and enjoys contributing to a team's success, we'd love to hear from you!

Created: 2025-01-21