Operations Administrator / Bookkeeper

Operations Administrator / Bookkeeper Accounts payable / Accounts receivable Preparing wires and checksExpense report Management Recording and handling all employees expense reports evaluation reimbursement entering data into QuickBooks Reporting Must provide information for monthly financial and year end reports [work with operations to complete this task]Monthly bank statement reconciliation Aging report Management [Follow up with clients as needed]TrafficConfirm rates with freight forwarder Customs clearance Liaison with trucker for deliveries for DDP shipmentsMonitor shipments and work with freight forwarders Data Management Posting all expenses in QuickBooks ASN Creation Advanced Shipment NotificationsAd hoc Reporting Fill out financial information Client onboarding forms Client Financial Annual reviewsDun and Bradstreet reports for new clients Ageing Report Operations collaborationMust work with Operations Manager Use PO tracking Excel document for issuing invoicesFedEx Billing: review and approvals Management of Business Certifications Women's owned application and renewal Liaison with accountantInsurance Management Employee Health care:  proposals review and renewals Company Insurance: application and renewalstravel insurancecommercial package marine coverage liability policy any additional insurance needsLiaison with Paychex enrolling new employees calculation needed when an employee's leaving the company monitor and request to transfer funds to PaychexCash ManagementInvesting overnight funds and request for loans when applicableCritical Skills: Able to work with different currencies: Euros, British Pounds, RMBUnderstanding of freight termsExpert in QuickBooks Requirements This applicant reports to me and must work at the office at least for initial 4 monthsThis position will report directly to the president of the company Additional SkillsKnowledge of ERP systems/ SAP / Ariba helpful 

Created: 2025-01-16