IP Docketing Coordinator

Please email your resume directly to cosetteantonia.bevis@ for immediate consideration.We are partnering with a leading national law firm that is seeking an IP Docketing Coordinator to join their team in Chicago, Illinois. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team.Responsibilities:Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded.Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system.Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates.Responsible for the distribution of incoming correspondence to the respective attorneys.Oversee the client billing process through invoice reviewing and inputting relevant information into the system.Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports.Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team.Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system.Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers.Check all foreign associate statements for receipt.Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues.Complete project tasks like IP docketing system integrity checks and reviewing of transferred files.Keep up-to-date with changes in foreign trademark/patent law.Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary.Requirements:Minimum of 3 years of experience in an IP Docketing Coordinator role or a similar position.Understanding of Intellectual Property Law and Docketing.Experience with USPTO Filings and the World Intellectual Property Organization (WIPO).Proficiency in using Pattsy software.

Created: 2025-01-16