Corporate Administrative Assistant

Job SummaryAmerican Health Partners is looking for a professional front-of-office Corporate Administrative Assistant who can represent the culture of our company as the first point of contact for all visitors. Professional presence is a must as this position interacts with C-suite executives and is the gatekeeper of the C-suite executive offices. The assistant will schedule meetings and provide administrative support for an upper-level executive(s) as assigned. The position requires proficiency in Outlook calendar management, travel booking, and expense processing. Being attentive, joyful, friendly, welcoming, outgoing, and happy to assist is a pivotal part of this position. Teamwork, hospitality, and organizational skills are essential. Job ResponsibilitiesGreet guests and escort them to the proper locationReceive, sort, and distribute incoming mail, deliveries, and packagesOutlook calendar managementCoordinate necessary travel arrangements and process travel expense reports in ConcurHandles daily C-suite lunch orders Place catering orders for large meetings to include setup and cleanupSchedule conference rooms and oversee the appearance and setup of each roomMaintain office and kitchen supplies, ensuring everything is well-stocked and organizedDaily review/distribution of company voicemail messages and fax messagesMaintain a clean, organized, and professional reception area pleasing to visitors and coworkersHandles various administrative details with initiative and good judgmentSupport office operations and special eventsDirect report to the CEO Executive AssistantBackup support for the CEO Executive AssistantBackup support for coordinating exterior and interior building maintenance and inspection vendorsSome overtime may be requiredSkillsProficient in computer skills, Microsoft Outlook Office products (Word, Excel, Outlook, PowerPoint, Teams), and Concur Expense reportingKnowledge of office equipment to include copier, multi-line telephone, Pitney Bowes postage meterExcellent communication skills (in-personal, verbal, and written)Flexibility to meet project deadlines Ability to multi-task and work independently with minimal supervisionRespects confidentiality of data and communications encountered in the workplaceExceptional organizational skills and proactiveAbility to act with grace and professional integrity when faced with conflicts and changesCustomer service-oriented mindset Demonstrates proficient project coordination and promotes process improvementsEducation/Experience Requirements:High school diploma requiredAdditional training/education is preferredMinimum 3 years of experience supporting executive-level leaders preferred (recent experience)Job Type: Full-time in office (no remote work)Expected hours: 40 hours per week (8:30 AM - 5:00 PM)

Created: 2025-01-15