Executive Assistant to Chief Executive Officer, ...

A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays.About the Job:Vet and prioritize the CEO's emails and draft responsesPrioritize tasksPut systems in placeAttend meetings and take notes and summarize them and create action itemsHandle confidential and sensitive information with discretionScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesProactively manage daily calendar, identifying and mitigating potential conflictsPull sales data and create reportsRun reports in SalesforceTrack KPIsDo researchResearch and put health insurance in place for the firmAssist with hiring: schedule interviews and interview candidatesSchedule internal and external meetingsMake travel arrangements (not a lot of travel)Contact vendors when neededBe the point of contact with clientsProcess expense reports Ad hoc projects as neededAbout You:Minimum of 5 years of experience in a related positionBA/BS from a college or university a plusExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)Tech savvy-familiar with using AI and Salesforce and project management software (Asana)Dynamic and proactive comfortable in a fast-paced environment.Polished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsSalary, Benefits, Paid VacationHours: 9-5 (some flexibility on start time)

Created: 2025-01-15