Legal Administrative Assistant

Our client, an international law firm is seeking Senior Administrative Associates to join their team. The positions are fully onsite. The work schedule is Monday - Friday, day shift. The perm salary range is $80,000 - $90,000 and depends on experience. Job Responsibilities Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. Utilize appropriate logs and/or tracking software for all administrative support work Ensure that job tickets are properly filled out before beginning work Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues Meet contracted deadlines for accepting, completing, and delivering all work Troubleshoot basic equipment problems Assist in developing training plans and process maps for the administrative operation Deliver training plans to a team of Admins Serve as a subject matter expert and resource for junior employees Interact with clients in person, over the phone, via video or electronically Prioritize workflow Performs Quality Assurance on own work and work of others Answer telephone, emails, and place service calls when needed Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient mannerJob QualificationsHigh school diploma or equivalent education Minimum (3) years administrative support experience in a professional organization, preferably in the legal or banking industry.. Formal education and/or training may be considered in lieu of experience. Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills Familiar with other software programs for providing administrative support Strong attention to detail; able to work on multiple projects simultaneously Must have good organizational skills Must be able to meet deadlines and complete all projects in a timely manner

Created: 2025-01-15