Research Intern Team Assistant

Top three required technical skills: High level of profiency with Excel and SharePointPast Microsoft Experience is not required but is desired. 3 Recruiting support, administrative, and or event planning experienceResponsibilities will include (but are not limited to):Recruiting Assistant Assist staffing program manager with offer and hiring process.Tracking and process hires in internal tools.Data entry of candidate information and records Update offer informationPartner with intern staffing PM on staffing projects as needed.Welcome interns on day of arrive (1-60 every Monday)/Attend Intern New Intern Orientation (NIO) Intern OperationsHeadcount tracking/management Team SharePoint Site maintenance/calendarsSupport intern inquires and/or direct them to correct resources. Providing top notch support to team members by taking their requests and determining proper next steps to drive task to completion.Assist interns with processing and preparing expense reports. Event Coordination and Support (as appropriate - this is not the main part of the job)Event planning supportTrack and manage invite responses/waitlist management.Procure and reserve venues.Ordering and coordinating of cateringOnsite event support, as appropriateSwag ordering and tracking.Special Project SupportAssist team members with ad-hoc administrative tasks.Assist with special projects as neededQualifications: and what it takes to be successful in this position:This position requires someone who is well organized, has excellent communication skills, the ability to set priorities and handle high volume and multiple tasks simultaneously with little direction. The ability to respond in an appropriate manner to a rapidly changing environment is important to the success of the role.The ideal candidate must be extremely detail-oriented, and, given the extremely fast pace of the team, must be masterful at prioritizing and executing quickly with high energy and a professional attitude. This person must have high integrity and be able to handle confidential information appropriately.Recruiting support, administrative, and or event planning experience is a plus.Project management a plus.Experience with iCIMS a plus.Experience with Microsoft Suite a plusBe an enthusiastic, energetic, and curious individual who can provide support to a high energy team. This position will provide you with a multitude of tasks designed to expand your knowledge and stretch your abilities. Must be a self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment. Willingness to change directions at a moment's notice with a positive, "can-do" attitude.Demonstrated drive and initiative to identify, solve, and follow-through on problems and the ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail. Outstanding project and time management skills, and the ability to handle multiple simultaneous projects at once.Position: Technology & Research Ops and Project ManagementMicrosoft Research provides a dynamic environment for research careers with a network of world-class research labs led by globally-recognized scientists and engineers. Our researchers and engineers pursue innovation in a range of scientific and technical disciplines to help solve complex challenges in diverse fields, including computing, healthcare, economics, and the environment. The T&R Business Operations and Initiatives (BOI) team provides operational support to T&R via financial management, space management, governance, and key collaborative initiatives including the Research PhD Intern program, hiring 400+ interns annually.This position requires someone who is well organized, has excellent communication skills, the ability to set priorities and handle multiple tasks simultaneously with little direction. The ability to respond in an appropriate manner to a rapidly changing environment is important to the success of the role.The ideal candidate must be extremely detail-oriented, and, given the extremely fast pace of the team, must be masterful at prioritizing and executing quickly with high energy and a professional attitude. This person must have high integrity and can handle confidential information appropriately. Responsibilities will include (but are not limited to):Business ManagementWeekly/monthly Headcount reporting and data analysisBudget tracking and reconciliationDrive cadence for various organizational governance efforts, including reporting and evaluationData integrity management in various systemsComms and Team SharePoint updatesProject ManagementCoordinate and facilitate building improvement projectsPlanning and coordination of large-scale seating restacksSupport Return-to-Worksite and Hybrid Workplace effortsDrive end-to-end implementation of ad hoc efforts, e.g. inventory controlEvent planning including venue selection, procurement, attendance tracking, and on-site event supportOnsite SupportCoordinate workstation setups with Facilities and Technology teamsBuilding support, including facilities requests, delivery acceptance, supplies managementAd hoc support as needed, including shipping, onboarding support, recruiting assistance, etc.Preferred Qualifications:Previous Microsoft Experience (University recruiting experience a plus).Prior administrative or event experience is a plusHighly proficient in ExcelSharePoint admin experienceQualifications: What it takes to be successful in this position...Be an enthusiastic, energetic and curious individual who can provide support to a high energy team. This position will provide you with a multitude of tasks designed to expand your knowledge and stretch your abilities. Must be a self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment. Willingness to change directions at a moment's notice with a positive, "can-do" attitude.Demonstrated drive and initiative to identify, solve, and follow-through on problems and the ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail. Outstanding project and time management skills, and the ability to handle multiple simultaneous projects at once.Recruiting support, administrative, and or event planning experience is a plus.

Created: 2025-01-15