Administrative Assistant

Company Overview:The Moinian Group is a leading owner, operator, and developer of premier real estate properties in New York City and across the United States. With a dynamic portfolio of residential, commercial, and mixed-use developments, we are committed to creating vibrant spaces that elevate urban living and working. Our projects shape the skyline and communities of New York City and beyond.Job Summary:As an Administrative Assistant at The Moinian Group, you will collaborate closely with the Executive Assistant to the CEO. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesPerform all administrative functions for the Executive Assistant.Process incoming and outgoing mail and packages.Keep track of the EA and CEO calendars and answer phones.Arrange flights and hotel accommodation.Schedule and confirm meetings.Maintain files and correspondence.Copying, filing, scanning files.Prepare and process paperwork, including reports and memos.Assist in the revision and updating of internal documents, ensuring all documents are up to date and accurate.Perform additional duties and projects assigned by the EA and management.QualificationsBachelor's degree.Proven experience as an Administrative Assistant.Excellent organizational and time management skills.Exceptional communication and interpersonal abilities.Ability to maintain confidentiality and manage sensitive information.Ability to work independently and prioritize tasks effectively.Previous experience in a similar role a plus.Proficient in Microsoft Office Suite.

Created: 2025-01-15