Construction Administrative Assistant

Job Description/Scope of ServicesConstruction/System Turnover Coordinator/Administrative AssistantReview and become familiar with the project STEP (system turnover execution plan), workflow and scope of responsibilityCentral Contact for Client C&Q (commissioning & qualification) and Construction Firms Turnover Manager to coordinate document packages between partiesReceive and log TOPs (turnover packages) into client's EPIC data storage working with Construction Firm and client C&QBecome familiar with the schedule of TOPs planned, forecasted, actual receipt from Construction Firm and client C&QStatus TOPs with monthly reportingReview TOP submittals and identify punch list items or outstanding documentationDisposition the TOP compliance (accepted/rejected, etc.)Confirm signatures for acceptance using Adobe Sign (training provided)Become familiar with the terms MC-Mechanical Completion, TC-Transfer of Control, TCCC-Transfer of Care, Custody, and ControlBecome familiar with the Project Governing Specification LP100-200-EMS-01910 Supplier Data Document Commitment (SDDCAssist the TFS Project Manager with document filing as requestedSupport TFS Project Controls Group with document filing as requestedSupport TFS Sr. Project Admin as needed with LP1 TFS Site specific activitiesSetup Meetings for client C&Q team or client Construction ManagerAdditional Information/Position OverviewThe Tank Farm and Solvent Recovery (TFS) project has an opening for a Construction/ Systems Turnover Coordinator / Administrative Assistant. This role reports to the TFS Construction Manager with overall reporting to the TFS Project ManagerWorking with the client TFS Construction Manager, client TFS Commissioning Team, and Construction Firm, specifically the Construction Firms Turnover Manager and T/O staff, to provide on-site coordination of system documentation turnover delivery received by Lilly for mechanical, piping, electrical, and network systemsWorking with and supporting the Senior TFS Administrative Assistant and reporting to the TFS Project Manager provides on-site administrative and clerical support dutiesThe candidate will possess the skills necessary to self-manage tasks, have basic computer skills with working knowledge of Outlook, Microsoft Office, SharePoint, and be able to organize electronic files and documents. The candidate will possess excellent soft skills and work as a cohesive team member and be a quick learner. Although not required, having construction site experience is a plus as the candidate will be working on an active construction site. Safety and site orientation training will be provided. The work environment is office w/cubical in on-site trailers

Created: 2025-01-15