Contract Specialist

Apex is currently searching for a Contract Specialist to support a large financial client in the Plano, TX area. The position is slated as a 6 month contract with potential to extend down the road. This person will be helping with strategic sourcing, contract management, and vendor negotiation. Hours will be Monday-Friday 8-5 in CST with 3 days in office each week. Rate is expected around $32-35 an hour W2 depending on experience.Priority:--strong preference for previous IT procurement experience--needs to be strong in managing RFP process, redlining contracts, and strategic sourcing--need to have previous P2P software experience. Coupa preferred.Job DetailsThis person will be supporting the Legal team composed of three pillars. Those pillars are Compliance, Contracts, and procurement. Any type of IT procurement work or Tech contracts/supplier work would be nice to have/not required. Quality checks on contracts language, supplier review, pricing, negotiations, sourcing strategy, are the essence of the role.This will be hybrid with 3 days a week onsite.Coupa system management/monitoring: (Coupa would be nice to have, but they will accept experience with a similar software competitor like Ariba, Jaggaer, Procurify, Tradeshift, Airbase, etc.)Review/monitor/QC/process reqs follow up with users for approvalsEnsure POs are transmitted correctlyTroubleshoot and solve for Coupa system issues, including ticketsAssist users with questions/delegations, reporting, etc.Reporting (run reports for visibility and accuracy/update):Contract export and review (correct as needed) including: Spend, Stakeholder/departments, Category, and SavingsExport/prepare Procurement quarterly updates/year endCoupa implementation costs updatesMonthly Coupa user reviewProvide training for new Coupa usersManage PO change requests and record in Sharepoint reportMonitor status/track and log for D&B, Gartner, TPCRM, etc.Coupa change management log updates/maintenanceSharepoint updatesNDAsMSAsMaintain SOPEnsure Sharepoint site(s) / content current (archive outdated information, refresh as needed, etc)Supplier status review annuallyManage requests from Stakeholders i.e.Assist in acquiring samples for testing (Microsoft Hub, Samsung Flip)Request for Proposal (RFP, RFI, RFQ)Have conducted and/or familiar with RFx processesNegotiates pricing to maximize savings and/or cost avoidance.Establish and maintain relationships within the business lines, contract managers, legal and sales groups to effectively understand needs and capabilities, and to effectively and efficiently complete purchasing requests.Partner with stakeholders to ensure complete necessary vendor documentation, following existing Sourcing & Procurement procedures.Manage contracts and license agreements to ensure that obligations are met and the process for tracking renewals or replacement of existing agreements is managed and scalable.Help troubleshoot and resolve process issues impacting internal stakeholders.Qualifications:Bachelor's Degree in Business or related field preferredKnowledge of strategic sourcing processes (RFx), contract development, contract standards, and languageStrong customer service orientation; strong teamwork and collaborative capabilitiesExcellent prioritization, planning, problem-solving, and organization skillsAbility to work effectively in a fast-paced, high-volume environment and manage within multiple deadlinesThe ability to influence without authorityFlexibility to work successfully with a wide variety of personal styles and adapt to changeGood technical aptitude with proficiency in Microsoft Suite

Created: 2025-01-15