Legal Secretary

Are you a highly skilled Legal Secretary looking for an exciting opportunity in a dynamic and collaborative law firm? We are seeking a proactive, detail-oriented professional to join a premier law firm in their New York City office. You will support Real Estate attorneys and timekeepers with a wide range of secretarial and administrative responsibilities. If you thrive in a fast-paced environment and have a passion for delivering exceptional client service, we want to hear from you!About the Role:As a Legal Secretary, you'll play a key role in ensuring the seamless operation of our legal team. You'll leverage your expertise to manage complex legal documents, coordinate meetings, handle billing tasks, and support attorneys with practice-specific needs. This position requires multitasking, strong organizational skills, and a commitment to excellence.Key Responsibilities:Perform general secretarial duties, including drafting and proofreading correspondence and legal documents.Coordinate meetings, appointments, and travel arrangements.Assist with closings by managing reviews, signature packets, and document finalization.Provide exceptional client relationship management and support.Prepare, file, and maintain corporate documentation and attorney files.Ensure client intake processes adhere to conflict procedures.Oversee administrative tasks such as expense reporting, timesheets, and billing correspondence.Mentor junior staff and new employees, fostering a collaborative work environment.Utilize advanced technology tools, including Adobe, MS Word, Excel, DocuSign, and workflow systems.Act as a notary public for firm business, as needed.What We're Looking For:3-5+ years in a law firm environment (strongly preferred).Transactional experienceHigh school diploma or equivalent; college degree preferred.Typing speed of at least 70 wpm with high accuracy.Advanced proficiency in legal and office software.Strong proofreading, grammar, and communication skills.Ability to manage multiple priorities under pressure.Availability to work core business hours with flexibility for overtime.Proven ability to adapt to evolving business demands.Why Apply?The firm prides itself on fostering a collaborative and professional work environment. You'll collaborate with talented professionals who are committed to delivering top-tier legal services and fostering a culture of excellence.If you're ready to bring your expertise and enthusiasm to the team, apply now!

Created: 2025-01-15