Event Coordinator

About Environment for the Americas: Environment for the Americas coordinates World Migratory Bird Day, a global celebration of migratory birds and their conservation. In addition, we host monarch butterfly celebrations in the United States, celebrating this Threatened species' movements, particularly in the West. We also develop meetings, conferences, and events throughout the year for internal and external partners and interns. We're looking for a highly skilled event coordinator who can help make these gatherings consistently efficient, cost-effective, and memorable. The ideal candidate will be able to work with numerous partners who host our events, meet new sites where we can promote participation in our activities. Above all, the event coordinator must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with diverse partners.Objectives of this roleOversee participation in World Migratory Bird Day in the United States, working with our agency and non-governmental partners across the country.Develop new Monarch celebrations in the West and mid-West, working with federal and non-governmental organizations and our Monarch team.Assist with the development and promotion of Environment for the Americas events, such as Book Club, trainings, retreats, and local events.Manage the education materials associated with each program, including their production and delivery to sitesUphold the company's mission and vision with every eventKeep budgets and timelines under control at all timesDevelop and implement an actionable plan for fundraising, approaching event sponsors, and managing monthly cash flowResponsibilitiesCollaborate with partners across the Americas, with a focus on the United States, to develop relationships that lead to World Migratory Bird Day and Monarch events.Communicate regularly with partners, providing updates on the programs, the materials available, relevant activities, and moreDevelop content for event materials and work with graphic designer to produceHire personnel as needed across all functions of an event (ex: packing & shipping materials, photographers, etc)Handle day-to-day administration of events and programs, including order placements, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolutionRequired skills and qualificationsExperience in event planning or event coordinationProven track record of creative, successful eventsExperience working with colleagues in graphic design, sales, marketing, and communicationsExcellent organizational, communication, negotiating, and multitasking skillsStrong writing skillsAbility to travel about 15-20%Experience with Salesforce and/or other partner tracking softwareAbility to remain calm under pressure and maintain a customer-service mindsetPreferred skills and qualificationsProficiency with more than one language (particularly Spanish and English)Prior experience organizing eventsEstablished relationships with partnersExperience in the outdoors and/or knowledge of and interest in conservationExperience in managing budgets and tracking expensesAdvanced knowledge of PowerPoint, Acrobat, and ExcelStrong writing and public speaking skillsHow to Apply:Interested candidates should submit a resume and cover letter outlining their relevant experience and passion for youth development and environmental conservation to ccostabile@Application Deadline: February 15, 2024

Created: 2025-01-15