Office Services Clerk

Position Summary:The Office Services Clerk assists the Assistant Manager, with all aspects of office facilities and general office services.Essential Duties and Responsibilities:Typical responsibilities include, but are not limited to, the following:Deliver, sort and collect mailDeal with internal and external telephone and e-mail enquiries relating to office issuesInternal office delivery of stationery and other itemsMonitor email to ensure all requests are actioned in a timely manner Perform general office maintenance, service requests, and repairsPhotocopy, scan and bind documentsCoordinate courier servicesCoordinate facilities requests and work ordersPrepare offices for visitorsConference room services, maintenance and inventoryKitchen and pantry services, maintenance and inventoryFood pick-up and delivery for office lunches and meetingsSet-up and clean up after catered office lunchesSupply room stocking and inventory; keep Office Services Coordinator apprised of supply items to be orderedAssist facilities with office moves, transfers, new hires and departuresAssist Copy Center with copy projects, processing copy jobs, binding documents and stocking copy center with requisite productsAssist with Reception coverageQualifications/Position Requirements:Ability to manage a varied workload and meet deadlinesMust be punctual and reliableProficient in Outlook and other applications as requiredStrong customer service skillsStrong interpersonal skillsMust be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitudeFlexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staffGood written and verbal communication skillsEnsure confidentiality of all the Firm's and client's documentation and informationEducation and/or Experience:High School degree or equivalent education and work experience preferredExperience with customer or client services a plusCompensation:The expected base salary for this position ranges from $65,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

Created: 2025-01-15