Vice President Operations

Job Title: Vice President of OperationsReports to: Chief Executive OfficerFLSA Status:ExemptJob Summary: The Vice President of Operations is a mission-focused, process-minded leader and manager performing in a high visibility role as a supervisory member of the Senior Leadership Team. The Vice President of Operations has multiple direct reports including staff engaged in membership, financial/budget functions, office and event center management, sponsorship efforts,. Reporting to the CEO, the Vice President of Operations will lead all financial operations, internal operations and administrative functions.Duties & Responsibilities:· Contribute to the development of USGIF's strategic goals and objectives and work in partnership with the CEO to create and implement new processes and approaches to achieve success· Serve as the foundation's lead for financial program development and execution; interface with USGIF Board of Directors' Finance Committee to implement the CEO's guidance on all financial matters· Identify opportunities for USGIF to leverage cross-program strengths to take advantage of new opportunities and/or address organizational challenges· Provide programmatic leadership and input for all strategic plan implementation processes with the CEO and staff· Serve as the internal leader of the organization; provide staff with a strong day-to-day leadership presence.Critical Duties and Responsibilities:Strategy, Vision, and Leadership· Advises the CEO, Board of Directors, and other key members of the Senior Leadership Team on financial planning, budgeting, cash flow, investment priorities, and policy matters· Contributes to the development of USGIF's strategic goals and objectives as well as the overall management of the organization· Provides programmatic leadership and input for all strategic plan implementation processes with the CEO and Senior Leadership Team· Develops and implements a system for tracking and reporting on the progress of the strategic plan implementationTeam Development/Leadership· Oversees, directs, and organizes the work of the external CFO and bookkeeper· Leads the organization's performance management process by setting clear guidelines and supporting supervisors in establishing, tracking, and achieving performance and development goals for their staff. Facilitates a structured annual performance appraisal process, ensuring alignment with organizational objectives and fostering continuous professional growth.· Ensures staff members receive timely and appropriate training and professional developmentOperations· Prepares and submits an annual operational budget, manages effectively within this budget, and reports accurately on progress· Ensures the continued financial viability of USGIF's operational units through sound fiscal management· Upgrades and implements an appropriate system of policies, internal controls, accounting standards, and procedures· Ensures that USGIF is adhering to the strategic plan, delivering status reports to the CEO and Board of Directors· Provides analytical support to USGIF's internal management team including development of internal management reporting capabilities· In conjunction with USGIF's professional employer organization (PEO) and internal staff, insures timely completion of all necessary HR paperwork for hiring, termination, counseling, promotions, bonuses, 401K, and employment changes· Manages the outsourced PEO and negotiates associated annual contract· Improves HR, administrative, and operational accounting services such as Form 990 reporting, payment processing, payroll, accounts payable, and purchasing· Manages the efficient and accurate day-to-day processing of accounts payable (AP) and accounts receivable (AR), invoicing, and bill payments, ensuring timely transactions and adherence to financial policies and best practices.· Manages relationships with partners/vendors· Oversees development of contracts, MOUs, Agreements in the best interest of the Foundation, aligning with the mission and goals of the engagement· Leads and manages direct reports performing functions related to facility operations, information technology.Board of Directors· Supports the USGIF Board of Directors as required· Leads the preparation of quarterly board materials and or slide decksPosition Qualifications:· Bachelor's degree required; Business or accounting preferred. MBA a strong plus· Other professional certifications (CPA, CAE, other) a plus· Minimum 10 years of experience and a track record in senior program management; association, nonprofit, or small business experience preferred· Experience in a senior management role, ideally with both external audit and in-house financial management experience; familiarity with nonprofit accounting preferred· Familiarity with human resources functions, including personnel, compensation, and recruiting· Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams as well as develop and implement program strategies· Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals· Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives· Passion, humility, integrity, positive attitude, mission-driven, and self-directed· Passion for USGIF's mission and interest in the GEOINT Community strongly desiredWorking Conditions:· Occasional lifting of boxes of marketing materials (~25 lbs.)· Periodic attendance at local evening events· Up to 1-3 weeks of travel per year, nationally. Rare international travel

Created: 2025-01-15