Senior Programs Coordinator

 About HACIA: Founded in 1979 as a non-profit 501 (c) (6) organization, the Hispanic American Construction Industry Association (HACIA) is a construction advocacy, training, and membership organization. With over 300 members, HACIA provides a range of technical and supportive services to assist minority, women, veteran, and disadvantaged business enterprises (M/W/V/DBE) in addition to workforce development training in the construction and professional services industries. HACIA believes that all qualified construction businesses and individuals should have equal access to opportunities and education; and, therein, strives to build diversity and inclusion that strengthens the industry. HACIA's mission focuses on ensuring the equitable participation of its members and inclusion of diverse business practices in the construction industry, while also promoting growth, quality of work, professionalism, and integrity.Position Summary: The Senior Programs Coordinator will provide project management support for HACIA's portfolio of both Business Capacity and Workforce Development grant-funded training and/or consulting agreements. Senior Programs Coordinator location will be based out of HACIA's Chicago office with frequent travel to various training facilities. This position reports to the Sustainability Programs Manager and assists the Programs Team in fulfilling HACIA's contractual obligations, including program site visits; coordinating outreach and recruitment activities; communicating with stakeholders, partners and participants; developing reports, data tracking, and other compliance related tasks. This self-starter will provide additional administrative support as needed or directed.Essential Duties and Responsibilities include the following. Other duties may be assigned:• In collaboration with Program Managers, identify key partners in communities HACIA serves, educational institutions, employment agencies, potential employers, small business development centers, media, and internet sites with the goal of growing the program pipeline.• Execute trainings and workshops with direction and oversight from Deputy Programs Director and Program Managers. Execution includes recruitment, enrollment, course scheduling, contract management and compliance, and data tracking.• In coordination with the Program Managers, schedule and assist with conducting applicant interviews and intake for both Workforce Development and Business Capacity programs, along with tracking the participation and progress of program enrollees.• Assist Program Managers in gathering and preparing required documents and information for reports and invoice submittals as detailed in the agreement between HACIA and the training partner.• Build and maintain effective communication with program participants and partners, providing assistance as needed.• Identify opportunities for cross-collaboration between Workforce Development and Business Capacity teams.• Assist Program Managers with contract management (vendors, educational partners, etc.), which includes overseeing the timely delivery of services.• In collaboration with Program Managers, develop and maintain key relationships with stakeholders such as HACIA Members, the community at large and other related organizations.• Maintain records and track progress toward program goals and outcomes while working in conjunction with the Data Analyst to ensure data accuracy and timely entry into Salesforce• Keep abreast of construction industry trends in both Business Capacity and Workforce Development by proactively researching and reporting findings to the Programs Team.• Attend outreach, recruitment, and HACIA organized events as needed, some of which may be held after hours.• Perform other duties as assigned.Competencies - To perform the job successfully, an individual should demonstrate the following: • Project Management: Communicates changes and progress. Completes projects on time and in budget. Coordinates projects and develops project plans. Manages project team activities.• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.• Achievement Focus- Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.• Job Knowledge- Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Uses resources effectively.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Education/Experience:Bachelor's degree from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.• Language Ability: Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.• Computer Skills: Proficient in MS Office particularly Word, Excel and Powerpoint.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily will work in an office setting and may require travel throughout the city and greater Chicagoland area. The work environment is generally quiet to moderate.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Will be required to use hands to finger, handle or feel as well as reach with hands or arms most of the time. Prolonged periods of moving around event spaces/meeting locations during various events and meetings to prepare, organize, and network/build relationships with HACIA members and potential partners.Benefits: HACIA offers comprehensive benefits including•401k with match•Paid time off•Medical Insurance and Flex Spending Plan•Dental Insurance•Vision Insurance•Paid Parking•Hybrid Work Schedule AvailableDisclaimer: The above job description is intended to describe the general nature of the position and should not be construed as an all-inclusive list of duties, skills, and standards required for the position. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed or as assigned by their supervisor.Equal Employment Opportunity: HACIA is an Equal Opportunity Employer. HACIA hires individuals on the basis of their qualifications and ability to complete the essential requirements and responsibilities of the job to be filled. It is HACIA's policy to grant equal employment opportunities to qualified persons without regard to race, color, national origin, sex, sexual orientation, gender identity/gender expression, religion, pregnancy, parental status, marital status, age, veterans' or military status, regardless of how discharged, source of income, credit history, arrest records, or physical or mental handicap or disability, genetic information, or other classification protected by applicable federal, state or local laws. HACIA will provide equal opportunities in all aspects of the employment relationship, including without limitation, recruiting, hiring, compensation, promotion, working conditions, benefits and all other privileges, terms, and conditions of employment. All employment decisions are made based on availability, qualifications, ability, merit and/or other legitimate factors consistent with principles of equal employmentPlease include both a resume and cover letter in your application.

Created: 2025-01-15