Litigation Secretary

D3 Search is actively seeking a mid-level Litigation Secretary candidate for a well-established and highly respected CA-based law practice located in Newport Beach, CA (92660).Position Title:Litigation SecretaryNote: 3.5+ yrs. relevant litigation/legal experience is highly preferred.Location/Map:Newport Beach, CA (92660)Employment Status:Full-time employment opportunity | non-exempt role (OT in accordance w/ CA laws).Employer Work ModelFlexible hybrid 3/2 work model (3 onsite & 2 remote).Position Summary:The Litigation Secretary supports several senior litigators in the firm's highly regarded litigation practice. The successful candidate will be a proactive contributor with a robust knowledge of court rules and procedures who enjoy working on fast-paced litigation teams.General Duties & Responsibilities:Support attorneys in civil and commercial litigation matters;Enter calendar deadlines in firm calendaring program (Law Toolbox) and proactively monitor deadlines;Prepare, proof, file (including e-filing), and serve court filings (petitions, motions, objections, complaints, answers, appeals, ex-parte applications) and notices of hearing;Prepare subpoenas and necessary notices, prepare shell pleadings, shell discovery requests and responses and monitor discovery deadlines, and file supplements when needed;Assist with document productions via e-discovery platform (Lexbe);Schedule and provide notices for remote depositions, hearings and mediation;Create, proofread and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents, and fix formatting issues for documents created incorrectly;Scan and photocopy documents, send documents to clients via mail or email as requested;Maintain paper files and electronic files in document management system (iManage);Prepare new client matter forms, initiate conflict checks, open and set-up new client files;Maintain attorney CLE records and certificates of attendance and keep file of same;Maintain attorney calendars, confirm appointments, prepare files for meetings with clients;Schedule conference calls and make travel arrangements;Prepare travel expense reports and submit reimbursement requests to Accounting Department;Maintain and update attorney contact lists;Open incoming and interoffice mail, review for content and direct accordingly;Enter, revise and balance attorney time on billing system, mail or email monthly bills to clients, work closely with Accounting Department to resolve client billing issues;Complete attorney registration to various courts and state agencies;Communicate with clients directly or as requested by attorneys;Create, modify, and finalize presentation materials for webinars, seminars, and training purposes;Provide overflow assistance to other secretaries as needed;Assist with overtime assignments when required.Qualifications/Background:High School Diploma or GED equivalent required; college degree preferred;Solid understanding of court rules, filing processes and procedures;Knowledge of litigation deadlines and litigation process;Experience supporting active litigation practices;Highly organized, detailed oriented and able to produce an accurate work product;Ability to work with multiple lawyers on multiple client matters at the same time;Personable, approachable and possesses a high level of integrity and accountability;Enjoys working with a diverse range of individuals and demonstrates compassion and diplomacy when dealing with clients;Trustworthy and able to maintain absolute confidentiality in all HR matters;Consistently positive and professional demeanor;Strong verbal and written communication skills;Demonstrates initiative, resilience and resourcefulness;Able to follow directions accurately and work independently;Experience with and a high level of proficiency required for Microsoft Office (Word, Excel & PowerPoint), iManage (or similar DMS), Best Authority, CCC Macros (or similar offering), and Adobe Pro.Salary/Compensation/Benefits:Yearly salary is 95K+/- (DOE/DOQ) plus a comprehensive and robust health benefits package, generous PTO, flexible hybrid work model (3/2), onsite parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.If interested in this full-time/direct hire Litigation Secretary role in Newport Beach, CA (92660), and you meet the above qualifications/requirements, please do not hesitate to contact the following D3 rep.:Don Moser | D3 Search??don@ | ?? 213-785-2485?? D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Created: 2025-01-15