Sr. Admin Assistant

This is a 3-month contract position POSITION: Sr. Administrative AssistantDURATION: 3-month contractLOCATION: 2000 Health Park Dr Brentwood, TNPAY: $30/hour in W2GENERAL SUMMARY OF DUTIES:Primarily supports multiple VP level leader in administrative aspectsSUPERVISOR: Varies by departmentDUTIES INCLUDE BUT NOT LIMITED TO:• Coordinates necessary travel arrangements and processes travel expense reports via Concur andprepares reimbursement reports as requested.• Assists others with scheduling and travel, as requested.• Schedules meetings (internal/external to the organization) conference calls, teleconferences andweb seminars as requested.• Maintains Outlook calendars and email as assigned.• Prepares reports for company activities as required.• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts,schedules, and presentation materials as needed.• Establishes and maintains confidential and operational files for the Executive Team and maintainsconfidential and operational files as requested.• Maintains a master list of current personnel supporting division operations as assigned by divisionexecutives.• Communicates changes to corporate personnel responsible for managing these lists.• Coordinates and schedules activities for outside Board affiliations.• Maintains the Division policy & procedure manuals.• Answers phones and screens phone calls, assists and directs callers and takes messages.• Maintains schedule of use of conference rooms.• Sorts and distributes mail and other deliveries.• Prepares packages for overnight delivery.• Orders supplies as requested.• Flexible in supporting any office projects needing extra attention due to specific deadlines.• Assists other administrative support staff in projects and cross-coverage if needed.• Practice and adhere to the company Code of Conduct and company Mission, and values.EDUCATION:• High School Graduate/Equivalent requiredEXPERIENCE:• 2+ years of secretarial experience required, healthcare experience preferredCERTIFICATION/LICENSE:• Licensed Notary preferredKNOWLEDGE, SKILLS AND ABILITIES:• Knowledge of organization policies, procedures, systems.• Knowledge of office management practices.• Knowledge of secretarial procedures.• Knowledge of grammar, spelling, and punctuation to type from draft copy.• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.• Skill in computer applications.• Skill in verbal and written communication.• Skill in gathering and reporting information.• Ability to work effectively with leaders, staff, patients, external agencies.send your updated resume to sam.santos@

Created: 2025-01-15