Executive Assistant

Are you a top-notch Executive Assistant that comes from the financial services industry and want to join a growing global private equity firm here on the Peninsula? Look no further, you couldn't ask for a better team. Will be supporting 3-5 high profile executives.Responsibilities include:EA Support (80%)Heavy scheduling and high-volume, complex calendar management--manage constantly changing calendars to maximize the efficiency of your teamCoordinate extensive and complex travel arrangements (domestic and international) - including flights, hotels, meals, car service, international visas, itineraries, etc.Prepare and submit expense reports in an accurate and timely mannerThorough and strategic contact management for your teamGreet and seat visitors, set up/break down conference rooms for meetings, and ensure a positive experience for all office guests. Seeking an EA who is very polished and "client-facing", as there will be significant online and in-person interaction with many C-Suite executives on behalf of the supported executives.Perform various Office facilities duties (15%):Help monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.Help maintain responsibility for general office upkeep and "look and feel." This includes keeping kitchen and supply areas stocked, clean, and functional.Other Support (5%)Provide event support and planning as needed, including retreats, meetings, and staff events. This includes logistical research and planning, day-of support, and invoice/billing management.Support other functional areas and members of the organization's leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing, Development, Finance or Programs.Prepare for their annual meetings which are typically held early in the year and alternate between the US (Bay Area office).You will need to be prepared to work extra hours when the team is working on a specific dealRequirements7+ years of EA experience supporting multiple executivesMUST HAVE GREAT JOB STABILITY!!!!Must come from the financial services industry, preferably VC, PE, Wealth Management or Investment Banking OR come from tech having supported Head of PeopleExceptional calendar management skills (using Outlook)Experience booking and managing complex travel itineraries for multiple executivesStrong technical skills - advanced knowledge of Microsoft Outlook required; familiarity with Expensify expense reporting is ideal, but not mandatoryMust be strong with Excel and PowerPoint for presentationsHave the ability to multitask, prioritize tasks in a timely fashion with little-to-no supervisionObsessively organized, efficient, and have superb attention to detail.Possess outstanding communication and interpersonal skills, always acting poised, professional, articulate, and calm regardless of the situationStrong problem solver - able to anticipate issues before they arise and proactively find/recommend solutionsAbility to learn quickly and maintain a high-performance level in a dynamic environment with shifting prioritiesTeam player able to interact seamlessly with co-workersMature, happy, confident, and professional demeanorSelf-motivated and resourcefulTrustworthy - handle highly confidential/sensitive matters with discretion and tactDependable and consistentThick-skinned, career-minded, and used to dealing with highly confidential informationBase salary $130-$160K (DOE) plus bonus with a very rich benefits package and great perks! WFH 2 days a week.

Created: 2025-01-15